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What is IoTFileTracker?

IoTFileTracker is a file tracking and records management platform designed to give organizations complete visibility into physical files, documents, archives, and electronic records. The system combines software, barcode scanning, RFID technology, fixed antennas, mobile scanners, file folder labels, color-coding, storage planning, retention scheduling, reporting, and audit trails. IoTFileTracker helps organizations answer critical questions such as where a file is located, who last accessed it, who currently has it, when it moved, and whether it is authorized to leave a facility. Staff can use the platform to check files in and out quickly by scanning a barcode or RFID label instead of manually entering file identifiers. RFID antennas can automatically detect files as they pass through doors, hallways, offices, workstations, archive rooms, stairwells, elevators, and exit points. Mobile RFID scanners help users locate needed or misplaced files from more than 20 feet away using audible beeps, cold-warm-hot color guidance, and numeric proximity indicators. The platform supports batch check-in, batch check-out, inventory scans, archive audits, facility-wide tracking, unauthorized movement alerts, flashing lights, verbal commands, and video evidence at exits. IoTFileTracker also helps manage offsite archives by tracking which files are inside which boxes, which boxes are in storage, which records are ready for destruction, and which items are overdue for return. Its software includes configurable fields, dropdown values, backend integrations, request and reservation workflows, reporting, retention lifecycle statuses, and audit trails for every view, update, movement, or status change. The system supports hybrid records environments through Electronic Document Management System capabilities that connect physical file tracking with electronic records access, search, collaboration, and lifecycle control.

What is ImitoScan?

The smooth incorporation of the new system into the existing framework guarantees that image files and documents are easily accessible to all team members engaged in patient care, irrespective of the software being utilized. Patients have the convenience of scanning their documents through their smartphones, which are then swiftly integrated into their electronic medical records. To facilitate user access, barcode or RFID technology is employed on shared devices, while patient identification is streamlined through barcode scanning. The system also features automatic document recognition and perspective correction, complemented by a user-friendly interface for any necessary manual modifications. By leveraging Optical Character Recognition (OCR) technology, text can be automatically detected, simplifying the search for specific excerpts. Documents are quickly categorized using a dynamic hit list, and they are seamlessly uploaded to the patient record via HL7-MDM messaging. To enhance the effectiveness of mobile photo documentation, images are sent within seconds to the relevant image archives and information systems associated with imito, creating an efficient workflow that significantly boosts patient care. Furthermore, this integration promotes a collaborative atmosphere among healthcare providers, ultimately contributing to better outcomes for patients and fostering teamwork within medical environments.

Media

No images available

Media

Integrations Supported

Additional information not provided

Integrations Supported

Additional information not provided

API Availability

API Availability

Pricing Information

Pricing not provided

Pricing Information

Pricing not provided

Supported Platforms

SaaS

Supported Platforms

SaaS

Customer Service / Support

Standard Support
Web-Based Support

Customer Service / Support

24 Hour Support
Web-Based Support

Training Options

Documentation Hub
Online Training

Training Options

Documentation Hub
Online Training

Company Facts

Organization Name

IoTFileTracker

Date Founded

1984

Company Location

United States

Company Website

filetrackingiot.com

Company Facts

Organization Name

Imito

Date Founded

2016

Company Location

Germany

Company Website

imito.io/de/imitoscan

Categories and Features

Categories and Features

Document Management

Optical Character Recognition

RFID

Not specified

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