OrangeHRM Advanced vs. Folks

OrangeHRM Recruitment serves as a comprehensive applicant tracking solution designed to streamline the process of discovering, evaluating, and hiring suitable candidates more efficiently. You can effortlessly create job openings using pre-designed templates and disseminate them across your career portal, various job boards, and RSS feeds within moments. The customizable application forms, equipped with screening queries and consent collection, simplify the application process for candidates, while source tracking identifies which recruitment channels yield the highest quality talent. Leveraging AI, the system provides candidate rankings, CV summaries, and job-fit assessments, allowing recruiters to quickly identify top contenders, while automated best-match criteria help narrow down applicants. Progress candidates through tailored hiring phases, arrange interviews using calendar invites, implement standardized interview templates and competency question banks, and conduct side-by-side comparisons of finalists. Offer letters can be generated with electronic signatures, and new hires can be seamlessly transitioned into employee records in a single action. Features like duplicate detection, audit trails, and GDPR-compliant data management ensure that your hiring process remains efficient, consistent, and compliant with regulations.

OrangeHRM Attendance provides precise, real-time insights into employee work hours and locations, ensuring payroll-ready data is available at the conclusion of each pay period. Staff can log their hours via web or mobile platforms, with optional features such as GPS tracking, facial recognition, and IP restrictions. Additionally, data from biometric devices is seamlessly integrated into attendance logs. Customizable pay policies automatically apply rules for overtime, consecutive workdays, holidays, leave, and breaks to ensure accurate payroll coding. Employee punch times can be rounded while still retaining actual timestamps, and the system efficiently manages overnight and scheduled shifts. Exception management identifies missed clock-ins and discrepancies for swift resolution, while automatic punch-out reminders and notifications help minimize gaps. Citra AI assists in identifying compliance issues. Managers have the ability to review and approve attendance records in bulk, and comprehensive reports and exports facilitate smooth payroll processing. The system maintains a thorough audit trail for all modifications, ensuring transparency and compliance.

With OrangeHRM, human capital management seamlessly integrates every phase of the employee experience into a single platform, empowering you to attract, oversee, nurture, and retain the talent that propels your organization forward. Rather than managing multiple tools, HR can efficiently handle recruitment, onboarding, and secure employee documentation alongside leave management, attendance tracking, timesheet management, and shift scheduling. The platform keeps talent development at the forefront with features like goal setting, OKRs, competency-focused evaluations, comprehensive feedback systems, training programs, and succession planning facilitated by the 9-box grid, allowing you to cultivate future leaders internally. Citra AI, the embedded assistant in OrangeHRM, is available to respond to employee inquiries regarding HR resources and to identify attendance compliance issues, even within Microsoft Teams. Comprehensive reports and dashboards across different modules highlight workforce patterns, while mobile applications ensure that employees remain connected regardless of location. Additionally, customizable role-based permissions, open APIs, and integration capabilities enable the system to evolve as your organization scales from a single office to a global entity.

Not specified

With OrangeHRM's HR analytics, you can consolidate answers to crucial workforce queries—such as employee count, turnover rates, absenteeism, recruitment, and performance—into a single platform. Instead of the tedious process of transferring data to spreadsheets and manually creating reports, HR teams can access over 50 pre-configured reports or customize their own in just a few minutes. This allows for seamless integration of data from various sources, including employee records, leave management, attendance tracking, recruitment, and performance evaluations, all displayed in one comprehensive view. Visual representations with multi-field grouping facilitate easy identification of trends, while dashboard widgets ensure that essential metrics are readily available for leadership daily. The Delta reporting feature provides precise updates on changes within employee data, ensuring that nothing is overlooked. You can set up reports to be delivered via email or FTP according to your schedule, and export them in PDF, CSV, or Excel formats whenever required for distribution. With quick filter options, organized folders, and the ability to share reports across the team, insights remain structured, while role-based access controls ensure that team members only view the information relevant to them, empowering HR to make informed and timely decisions.

OrangeHRM's HR compliance features integrate accountability seamlessly into daily HR tasks, ensuring you are prepared for audits without any last-minute rush. Rather than gathering evidence scattered across emails and spreadsheets, comprehensive audit trails meticulously track modifications to employee records, performance evaluations, attendance, and compensation policies, providing clear documentation of who made each change and when. With role-based data access, confidential information is restricted to authorized personnel, while IP limitations on attendance entries enhance control further. The system is equipped with GDPR-compliant tools to obtain candidate consent and to delete personal data upon request, along with EEO categories for equal opportunity reporting. Attendance policies for pay, including breaks, overtime, and holidays, are uniformly enforced, while Citra AI proactively identifies potential attendance compliance issues before they escalate. The platform maintains a thorough history of every modification through effective-dated job and salary records, immigration documentation, and delta reports. Additionally, performance reviews can be electronically signed off, providing verifiable documentation of all significant HR decisions.

OrangeHRM streamlines employee file management by consolidating all records into a secure and organized digital workspace, encompassing the entire employment journey from onboarding to departure. Rather than sifting through physical filing systems and shared folders, HR can easily access a comprehensive profile for each employee, which includes personal information, job roles, salary details, qualifications, and immigration status, along with relevant contracts, certifications, and identification documents conveniently attached. Tailored fields and tabs can be customized to reflect the specific data your organization needs to track. Each change in job status or salary is documented with its effective date, ensuring a complete history of the employee is readily available. If you require a letter or HR document, you can quickly generate it from templates that automatically populate employee information. Batch updates allow for simultaneous changes across multiple records, and self-service features empower employees to maintain their own information. Role-based access controls safeguard sensitive information, while an audit trail logs every modification, and GDPR-compliant data purging helps manage retention effectively.

OrangeHRM is a comprehensive human resources solution that is relied upon by companies around the globe to oversee the entire employee journey within a single platform. Streamline your hiring process using its recruitment and applicant tracking features, and facilitate seamless onboarding for new employees through digital preboarding. Maintain precise employee information with a secure centralized database, employee self-service portals, and a customizable organizational chart. Simplify the management of leave, attendance, timesheets, and shift schedules with automated policies tailored to local regulations. Foster organizational growth by setting goals, utilizing OKRs, conducting appraisals, gathering 360-degree feedback, and facilitating training opportunities. Citra AI, the integrated AI assistant of OrangeHRM, provides employees with answers derived from HR documents, supports voice commands, and identifies attendance compliance issues, even within Microsoft Teams. Leverage reports and analytics to transform your data into actionable insights, while mobile applications ensure that employees remain connected regardless of their location. With its high degree of configurability, role-based access, open APIs, and integration capabilities, OrangeHRM is designed to support businesses ranging from startups to global corporations, backed by dedicated customer success assistance.

OrangeHRM's leave management system eliminates uncertainty regarding time off, providing a straightforward and precise overview for employees, managers, and HR personnel concerning absences. Rather than relying on email exchanges and manually managing spreadsheets, employees can conveniently check their leave balances and submit requests in just a few clicks, whether for full days, half days, or hours. Supervisors can effortlessly approve these requests through a multi-tiered workflow. The system supports adaptable leave policies that dictate who can request time off, the necessity of attachments, and any additional limitations, enabling customization for various teams through employee group settings. Automatic calculations handle accruals, carry-over of unused leave, expiration of entitlements, and overdrawn leave while integrating holiday schedules, work hours, and weekend shifts. A communal leave calendar and iCalendar integrations assist teams in coordinating around absences, with designated nominees available to step in for colleagues who are unavailable. The Bradford Factor reports help identify absence trends early, while utilization reports and exports streamline payroll processes, and email alerts ensure that everyone is kept updated at each stage.

OrangeHRM's Performance Management solution empowers organizations to align their objectives, nurture talent, and conduct evaluations that are equitable and systematic. Users can establish and monitor goals and OKRs, utilizing weightings, key results, and a library of reusable objectives, while AI-driven goal creation assists managers in formulating clear, quantifiable targets. Customize appraisal cycles using flexible templates that include tailored questions, competency frameworks, and rating scales. Solicit feedback from various sources, including self-assessments, supervisors, peers, and anonymous contributors through 360-degree reviews. The AI-driven consolidation feature efficiently summarizes feedback from evaluators, and voice input allows for quick comment additions. Continuous performance tracking facilitates ongoing feedback throughout the year, ensuring evaluations are based on comprehensive performance rather than just recent incidents. The 9-box grid enables the identification of top performers and potential leaders, with the ability to electronically approve appraisals and export them as PDFs or Word documents. Comprehensive reports and a complete audit trail provide HR with thorough insights and assurance regarding each rating decision.

OrangeHRM's PTO tracking system offers an up-to-date overview of time off for everyone involved, ensuring that employees are always aware of their remaining leave balances and managers can easily see who is unavailable. Instead of relying on spreadsheets to monitor vacation, sick leave, and personal time, the system automatically updates balances as PTO is accrued, rolled over, or expires according to the specific rules you establish for each type of leave and employee category. Employees can submit PTO requests by the day, half-day, or hour through either web or mobile applications, while managers can quickly approve these requests with complete visibility of team schedules on a unified calendar. The system takes into account holidays, work hours, and weekend shifts, ensuring that requests accurately reflect the appropriate deductions. Email alerts and iCalendar integrations keep all parties informed, and you have the option to enable negative balance controls to determine if employees can advance their leave. Additionally, the Bradford Factor and usage analytics can highlight absence trends, and approved PTO seamlessly integrates into payroll processes without the need for manual adjustments.

Not specified

With OrangeHRM, the recruitment process is streamlined into a cohesive and collaborative environment, guiding you from the initial job posting all the way to the final hiring decision. Effortlessly share job openings across various platforms including job boards, your company's careers page, and RSS feeds, while tracking which sources yield your top candidates. Applicants can submit their applications through customizable forms featuring specific screening questions, and the integrated AI technology evaluates candidates by ranking them, summarizing their resumes, and assessing their job compatibility. This allows your team to focus on engaging with the most qualified individuals rather than sifting through resumes. Hiring managers and recruitment staff can maintain alignment through shared candidate profiles, notes, notifications at each stage, and calendar invites for interviews. Move candidates through your personalized pipeline swiftly with bulk actions, and make final decisions simpler with side-by-side comparisons. Once a candidate accepts an offer, you can quickly convert them into employees and eliminate redundant data entry by sending offer letters for e-signature. The system also ensures compliance with duplicate checks, consent verification, and GDPR data management, safeguarding both candidates and your organization.

OrangeHRM Reports & Analytics transforms your HR information into straightforward, actionable insights without the need for spreadsheets or IT assistance. With over 50 pre-built reports available, you can easily access data related to employees, leave, attendance, time management, recruitment, and performance. Additionally, you have the flexibility to create custom reports in just a few minutes using an intuitive step-by-step wizard that allows you to select criteria, choose fields for display, and apply quick filters. You can merge data from various modules into a single report, incorporate bar or pie charts to identify trends, and monitor changes over time with delta reports. Reports can be scheduled to run automatically and sent via email or FTP to multiple recipients, ensuring that all stakeholders have access to the most current data. You can export reports to PDF, CSV, or Excel formats, save filtered views as new reports, organize them into designated folders, and share them with team members. With role-based data permissions in place, each user can only view the information they are authorized to access. Covering aspects from headcount and turnover to absence and performance, OrangeHRM empowers HR leaders to make quicker, data-informed decisions.

OrangeHRM's time and attendance system meticulously records every working hour, ensuring accuracy from the first clock-in to the final payroll processing. Rather than dealing with the hassle of reconciling traditional paper timecards, spreadsheets, and device logs, employees can conveniently clock in and out using a web or mobile application that offers optional GPS tracking and selfie verification. Biometric device data can be imported seamlessly, and timesheets can be used to log hours associated with specific clients, projects, and tasks. Pay policies are implemented to accurately calculate overtime, breaks, holidays, leave, and consecutive-day regulations to produce precise pay codes, while rounding rules maintain the integrity of actual punch times. The system accommodates rostered and overnight shifts effectively. Exception management features identify missed punches, provide reminders, and automatically close gaps in punch times, while Citra AI proactively detects compliance issues. Managers can approve attendance and timesheets through a multi-tiered workflow, and data can be locked at cutoff through period freezing for security. Comprehensive reports and exports ensure confidence in payroll and client billing processes.

Not specified

OrangeHRM's Time Tracking feature provides a clear view of how your team's hours are allocated, enabling precise client billing, insight into project efforts, and reliable payroll processing. Employees can record their time against clients, projects, and various activities, including routine non-project tasks such as training sessions or meetings, utilizing weekly, bi-weekly, or semi-monthly timesheets in either summary or detailed views. Timesheets can be easily submitted, modified, and approved via the web or mobile app, with a multi-tier approval system involving supervisors, department heads, or administrators. Automated email reminders help ensure timely submissions, while period freezing secures timesheets at payroll deadlines. Payroll policies translate approved hours into pay codes, and attendance tracking can be managed alongside timesheets. Detailed project time reports featuring charts and drill-down capabilities highlight how resources are allocated across clients and teams, with CSV exports available for billing and payroll purposes. A comprehensive audit trail captures all modifications, ensuring the accuracy and compliance of your time management data.

Folks Performance streamlines the implementation and management of 360-degree feedback systems, allowing for the collection of organized and confidential insights from managers, colleagues, and direct reports. With customizable evaluation forms, you can tailor assessments to align with your organization's specific competencies and objectives. The platform consolidates all feedback, emphasizing individual strengths while pinpointing areas for growth, providing leaders with a comprehensive understanding of team performance. Integrated within the Folks HRIS, feedback data seamlessly connects to employee profiles, training records, and career development initiatives—eliminating the need for data export or tool switching. It is available in both English and French, catering to bilingual teams in Canada, and is trusted by over 1,200 small and medium-sized businesses across sectors such as manufacturing, construction, healthcare, and non-profit organizations.

Folks Absence Management efficiently monitors vacation days, sick leave, and government-mandated holidays based on provincial labor regulations, ensuring that accrual policies remain compliant without manual intervention. Employees can easily submit their requests for time off, while managers can approve them through a user-friendly calendar or dashboard interface, with real-time updates to leave balances. The absence information integrates seamlessly with payroll systems, eliminating the need for manual changes. Gain insights into future absences, identify potential coverage issues, and analyze absence patterns across various teams. With SOC 2 Type 2 certification and hosted in Canada in accordance with PIPEDA and Law 25, the platform supports both English and French languages and is relied upon by over 1,200 organizations across Canada.

Not specified

Enhance your recruitment process with Folks ATS. Effortlessly post job listings to various Canadian platforms such as LinkedIn, Indeed, Jobillico, Isarta, Talent.com, CareerBeacon, HotellerieJobs, and Canada Motor Jobs, all from a single dashboard while consolidating applications into one streamlined pipeline. Our AI-driven resume parsing and candidate matching technology accelerates your ability to spot high-quality candidates. Monitor applicants through adjustable stages in a kanban layout, delegate tasks, collect insights from hiring managers, and utilize pre-designed email templates for communication. Seamlessly integrated with Folks HRIS, new employees transition directly into onboarding, employee records, and payroll without the hassle of redundant data entry. Available in both English and French and trusted by over 1,200 small and medium-sized businesses across Canada.

Folks Candidate Sourcing empowers small and medium-sized businesses in Canada to create a robust pipeline of qualified candidates instead of merely attracting applicants. With the ability to post job listings across various Canadian job platforms such as LinkedIn, Indeed, Jobillico, Isarta, Talent.com, CareerBeacon, HotellerieJobs, and Canada Motor Jobs from a single interface, users can also search through their existing candidate database. Additionally, the platform utilizes AI-driven matching technology to identify passive candidates who align with open positions. All sourced candidates are seamlessly integrated into the Folks ATS pipeline. The service is available in both English and French and is relied upon by over 1,200 organizations across Canada.

Not specified

Folks HCM is a Human Capital Management solution based in Canada that integrates HRIS, applicant tracking, and payroll into a single platform, effectively managing the entire employee journey from recruitment to retirement. This system allows for the centralization of employee information, onboarding processes, time and absence management, performance evaluations, and payroll that adheres to CRA standards (including T4, RL-1, ROE, CPP/QPP, EI) without the need for multiple vendors. Information seamlessly transfers between hiring, HR, and payroll functions. It holds SOC 2 Type 2 certification and is fully hosted in Canada, complying with PIPEDA and Law 25 regulations. Available in both English and French, it is relied upon by over 1,200 organizations across Canada.

Not specified

Folks HR Analytics transforms your HR information systems, applicant tracking systems, and payroll data into dynamic dashboards and reports. Monitor metrics such as headcount, employee turnover, hiring timelines, absence patterns, and compensation across various departments, locations, and provinces—without the need for spreadsheets. Create personalized reports, export data for management, and identify workforce trends at an early stage. Since analytics are integrated with your employee records, hiring processes, and payroll systems, the insights remain consistently accurate. Available in both English and French, Folks HR Analytics is trusted by over 1,200 Canadian organizations in sectors including manufacturing, healthcare, non-profit, and professional services.

Not specified

Folks HR Employee File Management consolidates all employee-related documents—including contracts, identification, certifications, tax paperwork, and policy agreements—into a single, secure, and easily searchable platform. Users can gather electronic signatures, establish automatic reminders for retention and expiration, and manage access permissions based on roles to safeguard sensitive information. Employee records are seamlessly integrated with onboarding, payroll, and absence tracking within the Folks HRIS, which helps to prevent duplicate data entry. The system is SOC 2 Type 2 certified and hosted in Canada, compliant with PIPEDA and Law 25 regulations. Available in both English and French, it is relied upon by over 1,200 organizations across Canada.

Not specified

Folks HR is a Canadian-based human resources information system (HRIS) that consolidates various employee management functions such as record keeping, contract management, vacation monitoring, performance evaluations, onboarding processes, and regulatory compliance into a single platform tailored for small and medium-sized businesses in Canada. The system allows for customization of vacation, overtime, and holiday entitlements in accordance with provincial labor laws. Users can keep track of employee absences, manage documents electronically with e-signatures, and conduct payroll in compliance with CRA regulations (including T4, RL-1, ROE, CPP/QPP, EI) without needing an external provider. The platform is SOC 2 Type 2 certified and ensures that all data is securely stored in Canada, adhering to PIPEDA and Law 25, in contrast to the US CLOUD Act. It is available in both English and French, making it accessible to a diverse range of users. With over 1,200 Canadian companies in sectors such as manufacturing, healthcare, non-profits, and professional services relying on it, plans are competitively priced starting at $6 per employee per month.

Folks Onboarding ensures that new employees become effective contributors starting from their very first day. You can easily delegate onboarding responsibilities and checklists to new hires, their supervisors, and the IT department. This platform seamlessly connects with Folks ATS and HRIS, allowing candidate information to transfer directly into the onboarding process without the need for data re-entry. Once the onboarding is finalized, employee profiles, time tracking, and payroll systems are all set up and ready for use. With SOC 2 Type 2 certification, all data is securely stored in Canada in compliance with PIPEDA and Law 25. The platform supports both English and French languages and is relied upon by over 1,200 organizations across Canada.

Not specified

Folks Org Chart effortlessly generates and maintains a visual representation of your organizational structure using your employee data—eliminating the need for manual chart creation. Instantly visualize reporting relationships, team configurations, and departmental or location-based headcounts, with the ability to access each employee's profile directly from the chart. Integrated with the Folks HRIS, the chart remains up-to-date as employees are onboarded, promoted, or transferred between teams. Offered in both English and French, this tool is relied upon by over 1,200 organizations across Canada.

Not specified

Folks Payroll is designed exclusively for Canadian payroll regulations, rather than a US system modified for Canadian use. It streamlines processes such as CRA remittances, T4 and RL-1 slip creation, ROE submissions to Service Canada, as well as deductions for CPP/QPP/CPP2 and EI, multi-province income tax calculations, WSIB/WCB, Ontario EHT, and direct deposit services. Employee information, hours worked, and absences integrate seamlessly from Folks HRIS into the payroll system, reducing the need for duplicate data entry and minimizing errors with each payroll cycle. With SOC 2 Type 2 certification, all data is stored in Canada in compliance with PIPEDA and Law 25, ensuring it is not impacted by the US CLOUD Act. The platform supports both English and French, eliminating the requirement for any third-party payroll services.

Folks Performance is designed to assist small and medium-sized businesses in Canada by aligning personal ambitions with corporate goals through a systematic and ongoing performance management process. The platform allows users to establish specific objectives, monitor development, organize 360° feedback assessments, and implement tailored review cycles, all from a single interface. Managers can offer ongoing feedback, employees can keep track of their successes, and HR departments have access to a centralized database of performance histories linked to employee profiles, training records, and career advancement strategies within Folks HRIS. The platform offers customizable evaluation templates, automated notifications, and intuitive visual dashboards to ensure that performance reviews are organized and equitable. Available in both English and French, Folks Performance is part of the comprehensive Folks HR ecosystem, which also includes HRIS, ATS, and payroll solutions that comply with CRA regulations, serving over 1,200 organizations across Canada.

Folks Recruiting is designed to assist small and medium-sized businesses in Canada in swiftly attracting and securing exceptional talent. With the ability to post job openings across platforms like LinkedIn, Indeed, Jobillico, Isarta, Talent.com, CareerBeacon, and others from a unified dashboard, users can efficiently manage every applicant through a tailored pipeline featuring kanban views. The platform utilizes AI technology for resume analysis and candidate matching, highlighting the most suitable applicants. Additionally, integrated scorecards and pre-written email templates ensure that hiring teams remain coordinated throughout the process. Seamlessly connected with Folks HRIS, new hires are automatically transitioned into onboarding and payroll systems. The service is available in both English and French and is relied upon by over 1,200 Canadian companies.

Not specified

Folks Resume Parsing leverages artificial intelligence to efficiently analyze resumes, automatically filling out candidate profiles by extracting essential information such as contact info, employment history, educational background, and skill sets without the need for manual input. The system quickly matches parsed candidates to job specifications and ranks them, allowing recruiters to prioritize the best applicants. This parsing capability is compatible with resumes submitted via job boards, career websites, or direct uploads, seamlessly integrating into the Folks ATS workflow. It is offered in both English and French and is part of the comprehensive Folks HR platform, utilized by over 1,200 organizations across Canada.

Not specified

Folks Talent Management offers a comprehensive solution for Canadian small and medium-sized businesses to cultivate and keep their workforce engaged throughout their professional journey. The platform enables the setting of objectives, facilitates 360-degree feedback and performance evaluations, monitors training and certification progress, and supports career development and succession planning, all linked to centralized employee profiles within the Folks HRIS. This allows managers to gain insights into team performance and growth strategies without the hassle of juggling spreadsheets. The service is accessible in both English and French, is SOC 2 Type 2 certified, and ensures data is securely hosted in Canada in compliance with PIPEDA and Law 25. Over 1,200 Canadian organizations have put their trust in this solution.

Not specified