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What is Versatile Professional by Zasio?

Versatile Professional is designed to optimize the organization and management of both physical and digital records for small to medium-sized enterprises, providing a user-friendly, secure, and reliable solution. It encompasses all the essential tools needed to confidently manage your records management projects. Regardless of whether your documents are frequently accessed and labeled as “active” or stored away for later use as “inactive,” Versatile Professional guarantees consistent tracking of their locations. The software facilitates linking records to specific departments and supports the establishment of a thorough file classification system. The Checkout Manager feature adeptly processes record requests, tracks the movement of files and boxes, oversees check-out activities, and helps generate and email overdue notifications. Furthermore, retrieving records is made effortless with the software’s space management feature, which offers a virtual records center that includes customizable aisles, bays, and shelves to cater to all your storage requirements. By enhancing operational efficiency, Versatile Professional also promotes a culture of responsibility in records management, ensuring that every document is accounted for. This comprehensive approach not only streamlines workflows but also instills a sense of diligence within teams managing critical information.

What is IoTFileTracker?

IoTFileTracker is a file tracking and records management platform designed to give organizations complete visibility into physical files, documents, archives, and electronic records. The system combines software, barcode scanning, RFID technology, fixed antennas, mobile scanners, file folder labels, color-coding, storage planning, retention scheduling, reporting, and audit trails. IoTFileTracker helps organizations answer critical questions such as where a file is located, who last accessed it, who currently has it, when it moved, and whether it is authorized to leave a facility. Staff can use the platform to check files in and out quickly by scanning a barcode or RFID label instead of manually entering file identifiers. RFID antennas can automatically detect files as they pass through doors, hallways, offices, workstations, archive rooms, stairwells, elevators, and exit points. Mobile RFID scanners help users locate needed or misplaced files from more than 20 feet away using audible beeps, cold-warm-hot color guidance, and numeric proximity indicators. The platform supports batch check-in, batch check-out, inventory scans, archive audits, facility-wide tracking, unauthorized movement alerts, flashing lights, verbal commands, and video evidence at exits. IoTFileTracker also helps manage offsite archives by tracking which files are inside which boxes, which boxes are in storage, which records are ready for destruction, and which items are overdue for return. Its software includes configurable fields, dropdown values, backend integrations, request and reservation workflows, reporting, retention lifecycle statuses, and audit trails for every view, update, movement, or status change. The system supports hybrid records environments through Electronic Document Management System capabilities that connect physical file tracking with electronic records access, search, collaboration, and lifecycle control.

Media

Media

No images available

Integrations Supported

Additional information not provided

Integrations Supported

Additional information not provided

API Availability

Has API

API Availability

Has API

Pricing Information

Pricing not provided
Free Version
Free Trial Offered?

Pricing Information

Pricing not provided
Free Version
Free Trial Offered?

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Company Facts

Organization Name

Zasio Enterprises

Date Founded

1987

Company Location

United States

Company Website

www.zasio.com/technology-solutions/records-management-software/versatile-professional/

Company Facts

Organization Name

IoTFileTracker

Date Founded

1984

Company Location

United States

Company Website

filetrackingiot.com

Categories and Features

Data Management

Customer Data
Data Analysis
Data Capture
Data Integration
Data Migration
Data Quality Control
Data Security
Information Governance
Master Data Management
Match & Merge

Categories and Features

Legal Document Management

Access Controls
Archiving & Retention
Collaboration
Contract Management
Document Assembly
Document Indexing
Document Tagging
Full Text Search
Version Control

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