Yoffix vs. UnSpot

Yoffix transforms the desk reservation process into a user-friendly experience that employees genuinely appreciate. With just one click, users can secure a workspace through Microsoft Teams, Slack, the mobile application, an engaging 2D or 3D floor layout, or by scanning a desk's QR code. They can customize their search based on preferences like monitor configuration, standing desks, quiet zones, or any labels you assign. Users can also save their preferred desks and reserve spots next to specific colleagues. Administrators maintain oversight with features to designate team or individual desks, set booking periods, establish priority guidelines, and implement check-in with automatic release to ensure that unoccupied desks return to availability instead of remaining unused. Integration with HRIS platforms like Personio, Workday, BambooHR, HiBob, SAP SuccessFactors, and others allows for automatic cancellation of reservations when employees are on leave or unwell. Each reservation contributes to a utilization dashboard, providing insights into actual demand across different floors, zones, teams, and days. Clients report over 90% adoption rates and a reduction in office space usage by 30% to 50%. Desk sharing options start at just €1.50 per user per month, with payment only for the features you actively utilize.

Yoffix streamlines workplace management within an Integrated Workplace Management System (IWMS) by offering a simplified solution that excludes the complexities of a comprehensive real estate suite. It centralizes the administration of desks, conference rooms, parking spaces, lockers, shared amenities, visitor management, and office service requests, all within a single interface that operates on a unified floor plan and adheres to consistent guidelines, culminating in a cohesive utilization dashboard. The platform is designed to be modular, allowing users to purchase only the components they currently need and expand their capabilities over time. This approach is particularly advantageous for mid-sized organizations, which often transition from four to six disparate tools, resulting in a user adoption rate exceeding 90%, especially since employees can book resources through familiar platforms like Microsoft Teams and Outlook. The data collected is comprehensive enough to inform strategic decisions. However, Yoffix does not encompass lease accounting or capital project management functions. For those needs, users can retain their Computer-Aided Facility Management (CAFM) systems and integrate Yoffix via its open API. If your priority is to obtain dependable occupancy insights and streamline booking experiences across multiple office locations, Yoffix offers an efficient solution. The platform is ISO 27001 certified, complies with GDPR regulations, and is hosted in Germany, with options for regional hosting and private cloud services.

Reserve a meeting space using the Yoffix application, the floor plan, a room display, or directly through Outlook with the Yoffix Room Finder add-in. Reservations synchronize bidirectionally with Outlook and Google Calendar, ensuring that a room booked in one platform is accurately reflected in the other, effectively preventing double bookings. You can search for rooms based on their capacity, location, amenities, or specific tags. Enhance your booking with options for catering, equipment, seating arrangements, an online meeting link, or external guests. The check-in feature and automatic release process return the room to availability if no one arrives, which is a significant source of reclaimed capacity. For in-person reservations, Yoffix offers two displays made in the EU: a 10.1-inch Android panel with NFC check-in and an LED status indicator, as well as a wireless e-ink display that lasts over two years on a single charge and can be mounted on glass. The room display application is also compatible with any tablet, and live availability can be shown on any smart TV. Analytics provide insights into which rooms are oversized and which are consistently booked. Pricing starts from €10 per room each month.

Parking management is often a source of frustration, typically handled through spreadsheets. Yoffix revolutionizes this process by integrating it seamlessly with desk booking. Employees can easily request a parking spot while scheduling their in-office days or book one independently through Teams, Slack, or their mobile devices. The parking options are visually represented on a floor plan or as pins for surface lots, complete with tags for features like EV charging, accessibility, and covered parking. This allows users to filter according to their specific needs. Spaces can be designated as open, personal, or team-assigned, with an auto-release feature that makes unclaimed spaces available again and priority rules in place to determine access when demand surpasses availability. Hosts can conveniently include parking information in visitor invitations, alongside the desk and office location. For Enterprise users, Yoffix enhances efficiency by transmitting booked space and license plate information to gate systems and Automatic Number Plate Recognition (ANPR) cameras for streamlined entry. The platform's dashboard provides insights into parking utilization trends by day of the week and month. Pricing starts at just €1 per space monthly.

Yoffix offers an engaging interactive floor plan for every location, featuring desks, designated zones, meeting spaces, and parking areas precisely positioned as they are within the building. Users can easily modify layouts, transfer zones to different teams, or restrict access to certain areas, with changes visible to employees in real-time. The core of the system lies in the underlying data. A desk is only considered occupied when an individual checks in, meaning that unused reservations are automatically released, allowing utilization metrics to accurately reflect actual office usage rather than just booked spaces. Detailed reports provide insights into usage patterns by floor, zone, team, and day, highlighting average and peak usage separately since peak demand influences the necessary desk count. Heatmaps illustrate which locations are in high demand and which are seldom utilized. Organizations leverage this data to streamline or transform underutilized zones, adjust desk ratios based on actual demand rather than employee headcount, and optimize cleaning and energy usage according to the occupied floors. Clients have reported space savings ranging from 30 to 50%. For the review by works councils, reporting is compiled and anonymized by default.

Yoffix modernizes the traditional paper visitor log by introducing a digital reception system. Hosts can quickly pre-register guests in less than a minute, while simultaneously reserving a meeting room, desk, and parking spot, ensuring that the invitation email contains all necessary information for the visitor's arrival. On the day of the visit, guests can conveniently check in using a QR code on any existing tablet, eliminating the need for specialized hardware. The kiosk can be customized with your branding, colors, and welcome messages. Additionally, Enterprise customers have the option to completely white-label the visitor management app. Hosts receive immediate notifications via Teams, Slack, or email, and reception or security personnel can also be included as recipients. This streamlined process is available for couriers and contractors as well. Yoffix ensures compliance with privacy policy agreements, digital document signing, badge printing, customizable data retention rules, and provides exportable visitor logs along with on-the-spot evacuation lists. The platform is ISO 27001 certified, GDPR compliant, and hosted in Germany, starting at €80 per location each month.