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What is Expensya?

Expensya is a cloud-based software designed for managing expenses, streamlining the process for professionals to oversee their business expenditures efficiently. This innovative tool tackles challenges related to mobility and automates various expense-related tasks. Users of Expensya can handle a wide array of expenses, including online transactions, general costs, expense reports, remote work expenses, Per Diems, and mileage claims, among others. The ultimate goal is to provide a comprehensive, user-friendly, and scalable solution that meets the diverse needs of businesses everywhere. By focusing on these aspects, Expensya aims to enhance financial management and support organizations in their growth.

Pricing

Price Starts At:
$5.91/month/user (annually)
Price Overview:
Our most popular plan is the Golden plan: $9.45/month/user (billed annually) that contains all Silver features + several more.
The Premium plan requires a custom quote for free and contains all the Golden plan features and more.

Integrations

Offers API?:
Yes, Expensya provides an API

Screenshots and Video

Company Facts

Company Name:
Expensya
Date Founded:
2015
Company Location:
France
Company Website:
www.expensya.com
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Product Details

Deployment
SaaS
iPhone
iPad
Android
Training Options
Documentation Hub
Online Training
Webinars
On-Site Training
Video Library
Support
Standard Support
24 Hour Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
Dutch
English
French
German
Italian
Polish
Portuguese
Spanish

Expensya Categories and Features

Spend Management Software

Approval Workflow
Budgeting / Forecasting
Expense Tracking
Multi-Currency
Prepaid Cards
Procurement Management
Receipt Management
Spend Analysis
Spend Control
Supplier Management

Financial Management Software

Budgeting & Forecasting
Cash Management
Consolidation / Roll-Up
Currency Management
Financial Reporting
Investment Management
Project Management
Revenue Recognition
Risk Management
Tax Management

Expense Report Software

Approval Process Control
Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Spend Control
Time Tracking
Workflow Management

Bookkeeping Software

Accounts Payable
Accounts Receivable
Bank Reconciliation
Billing & Invoicing
Cash Management
Collections
Expense Tracking
Fixed Asset Management
General Ledger
Payroll
Revenue Recognition
Spend Management
Tax Management

Accounts Payable Software

Approval Process Control
Bank Reconciliation
Cash Management
Check Writing
Duplicate Payment Alert
Fraud Detection
General Ledger Entry
Vendor Management

Accounting Software

Accounts Payable
Accounts Receivable
Bank Reconciliation
Billing & Invoicing
CPA Firms
Cash Management
Cryptocurrency Support
Expense Tracking
Fixed Asset Management
Fund Accounting
General Ledger
Government
Multi-Currency
Nonprofits
Payroll Management
Project Accounting
Purchase Orders
Tax Management
  • Reviewer Name: Martha P.
    Position: Administrative Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The best control and monitoring of expenses

    Date: Mar 09 2022
    Summary

    This solution has the ability to provide high-value features to effectively and intelligently manage expenses. The set of data it offers allows the analysis of hypothetical scenarios, determining pain points and creating strategies so that they improve the general performance of the management.

    Positive

    It facilitates real-time monitoring to analyze the progress of expense management. It allows obtaining highly accurate and effective automated forecasts. OCR technology provides a vast improvement of digitization of our company. It allows executing an optimal and versatile follow-up of the transactions carried out.

    Negative

    BI reports have a lot of room for improvement, they need to incorporate more powerful features.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Software engineer
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Expensya: Promising expense management tool

    Date: Apr 17 2022
    Summary

    As i mentioned, Expensya has performed exceptionally well for us and can definitely be used for long term basis. Its expense report tracking is a reliable and intuitive tool with abundant easy to use features. Without any doubt, one should go for Expensya in order to get promising returns.

    Positive

    Expensya has been a magnificent tool in our expense management process. Its unique functionality of invoice is highly effective and eliminates most of the human errors during manual entry which are time consuming. I like Expensya because there's no manual data entry, all i need to do is scan my receipts and Expensya will extract data and record it accordingly. Also our accountants can easily read, track and validate expense report.

    Negative

    I haven't seen any downside of using Expensya, it has delivered all that it promises and has been a very great help to my accounting process. I have not seen/faced any serious problematic thing to dislike.

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  • Reviewer Name: A Verified Reviewer
    Position: HR Manager
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Expensya: A master tool for expense management

    Date: Jun 04 2022
    Summary

    Expensya is highly recommended product according to me. It's just because of numerous reasons one should go for Expensya like for its excellent access ,workflow easy management platform and extremely powerful time and reports tracking system. It's a promising tool and won't disappoint its users.

    Positive

    Talking about the basic features, Expensya is an exceptional tool which gives simple, fast and easy to implement and use. It is a solid software that helps us to simplify expenses. It has an excellent and fluid interface which makes it simple to learn and adapt and processes very easy for the employees too. I never handled the expenses so easy like I do with Expensya. It allows us to do our expenses within a very short time thus saving us much time.

    Negative

    Expensya on my point view is super stable and balanced tool . So their is no issue from my side as far as Expensya functionalities are involved, the spend management tool is easy to get used and the flexibility of the features is amazing and even friendly as well.

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  • Reviewer Name: A Verified Reviewer
    Position: Store Manager
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Invoice storage with Expensya

    Date: May 23 2022
    Summary

    Since Expensya also gives you access to its customised annual or quarterly expenditure reports, I think it's a brilliant app for business industry.

    Positive

    The most important thing that I like about Expensya is that it gives you peace of mind when it stores all your expense invoices under one roof. Scan and store is a great feature.

    Negative

    Personally I don't think there is any con, except if they could update the apps a little more frequently.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Business Owner
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Smart spend management

    Date: May 11 2022
    Summary

    Expensya has really helped me to focus on my business rather than focusing on bills and invoices, overall loved it!

    Positive

    Expensya enables me to track all my spends under one roof. Invoice generation and outstanding bill collection can all be maintained in Expensya.

    Negative

    Very rarely the mobile version would black out but data is always safe.

    Read More...
  • Reviewer Name: Katie T.
    Position: Market Analyst
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 5,000 - 9,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Robust platform for automation of expense management

    Date: Mar 10 2022
    Summary

    This tool eases entry into the digital age with robust ability to automate business expense processes. It proves to be a very complete and flexible platform that generates effective management and control of business expenses.

    Positive

    It has an excellent quality OCR that facilitates the digitization of many of our processes. It allows quick access to our data stored in the cloud. It makes it possible to get expense reports that are filled in automatically. I really like how the processing of invoices received by email works.

    Negative

    I have been using this tool for a considerable time and so far I have no negative aspects to mention.

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  • Reviewer Name: A Verified Reviewer
    Position: Business owner
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Absolutely reliable expense accounting

    Date: May 24 2022
    Summary

    I would love to keep this app in my phone for as long as our business exists as it has helped me keep accountability of my vendor expenses.

    Positive

    Expensya has really helped us keep track of expenses paid to grocery vendors and lets us know how much we have spent in a month. Very useful app.

    Negative

    I don't know if they can prepare customised options for different industries, this will be my suggestion.

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  • Reviewer Name: Neethu T.
    Position: Lead Associate
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 10,000 - 19,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Good tool for expense management

    Date: May 30 2022
    Summary

    We can manage and process any type of expenses in an organization. It has various unique features such as OCR receipt Capture, currency Conversions, etc. Creating an expense report takes only takes little time. Really easy to maintain and administer.

    Positive

    One of the best tools to monitor expenses and validate expense reports. Really easy to integrate a corporate card. We can easily integrate with applications such as Uber etc. We can easily access expense reports while not connected to the internet.

    Negative

    Design can be improved. Initially, it was a bit difficult to access the tool. But they have a good support team. OCR functions very well. Very good tool to manage all my day to day expenses.

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  • Reviewer Name: A Verified Reviewer
    Position: Financial advisor
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 5,000 - 9,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Cool expense manager

    Date: May 14 2022
    Summary

    I use Expensya to upload my reallocation payments. I realised that the application has too many options to help with the reports and steps are really clear to the user.Very easy processes for all employees. Never handled expenses so easy like I do with Expensya. Overall great tool.

    Positive

    A must-have tool for managing expenses and keeping track of one's responsibilities. When you are busy, having the option to snap a picture of an expense is a lifesaver. Auto-completion feature is an added bonus. Easy to automate expense report management and streamlines processes for employees, managers, and accountants.User-friendly app, streamlined accounting, ERP integration, paperless process, multi-level verification & approval workflows, mileage tracking, and even more features to optimize your expense report management process, from start to finish.

    Negative

    Nothing so far. Great tool with lots of features. Great customer supports. Even there is a problem we can easily seek help.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Manager
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Private Virtual Accountant

    Date: May 10 2022
    Summary

    Greatly appreciate all the efforts put in by the Developers to make such an affordable accounting software.

    Positive

    Expensya is like a private virtual accountant that makes all the accounting entries for me, prepares income and expense statement and accounting ledgers.

    Negative

    Not at the moment as I have been using it only for 7-8 months now.

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  • Reviewer Name: Carlos B.
    Position: Sales Manager
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Automated management of every expense

    Date: Apr 20 2022
    Summary

    Expensya has helped me save time and made the process of managing expenses for me, my team and other departments in the company easier and smoother. I can always count on it to automatically organize and sort out every expense and use the different tools to also organize invoices that are received through email, which is something that is very beneficial as emails sometimes are difficult to get through if there’s a lot of them and can get lost if not searched properly, and it’s something that used to happen often as we received many during different quarters of the year. I find that Expensya has improved my productivity and it’s a great solution that I don’t regret implementing into my team because we are able to track everything so easily unlike before when we had to do everything manually, and often resulted in mistakes caused by human error, which affected us as a business and as a brand. I believe this is the best and most simple software to keep track of expenses out there.

    Positive

    What I find nice about Expensya is the fact that it’s automated and saves me tons of time organizing and verifying all expenses. Its interface is totally easy to understand and doesn’t require a long learning curve to be able to start using, which is something that I think it’s important because I want to be able to start working right away, and this was possible with Expensya. I find it very convenient to have every expense entry on this program as it is cloud-based and fastens the job of organizing and processing reports on different expenses, and provides clear and honest management of every payment that goes through in our business so we can have track of each one and be able to find everything quickly. Its customer support is very kind and has attended to us in a fast period of time when certain bugs appeared while scanning, and I found the experience incredible as well as efficient.

    Negative

    Sometimes the fast scan feature won’t work properly and it results in mistakes on the scanning of documents and entries. We have reached their support service and they have been working on fixing these bugs. Other than that, I believe Expensya is a well-rounded software with unlimited capabilities.

    Read More...
  • Reviewer Name: Kapil V.
    Position: Proprietor
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Excellent expense management

    Date: Apr 09 2022
    Summary

    My chartered accountants really appreciate the way my business records incomes and expenses like a professional, thanks to Expensya.

    Positive

    With Expensya I was able to manage my income and expense very effectively without a waste of dime. Kudos to makers who made such a simple app.

    Negative

    I don't have major complaints except a bit of more simplicity!

    Read More...
  • Reviewer Name: Sandro Roberto L.
    Position: Assistant Administrative
    Has used product for: Free Trial
    Uses the product: Weekly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Expensya frees you from paperwork by making work agile and easy

    Date: Mar 08 2022
    Summary

    Expensya showed us that it is possible to have a financial organizational life, with agility, practicality and speed. In our tests, we no longer have to fill out financial records or accumulate dozens of papers about such a purchase. We save with the time that the papers are scanned and released and we are already dedicated to another task. It is an excellent tool that certainly makes life easier for those who work in the financial sector.

    Positive

    Very easy to use tool, quick adaptation, scanning of notes, receipts and from there the tool itself launches the data making the financial work practical and fast. For those who work with many payments, it is a great opportunity to finally not need to gather so much documentation, even with everything already rigorously settled. Now just search the tool for that note of that date and it will be there. Fast, easy and practical as the payment system really has to be.

    Negative

    We are adapting to this novelty and that is why we are using the test version, but with indications that we will use the definitive version, since Expensya has proved to be exactly what we have always been looking for to organize the Organization's financial life. At the moment nothing to complain about using the tool.

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  • Reviewer Name: A Verified Reviewer
    Position: Manager
    Has used product for: Less than 6 months
    Uses the product: Monthly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Smart finance book-keeping

    Date: May 09 2022
    Summary

    I have recommended this software to my friends and family as it's quite useful to handle day to day expenses and incomes.

    Positive

    When it comes to smart finance book keeping, Expensya is the one software that will help you to maintain your accounts professionally and confidentially.

    Negative

    Wish there were some more colorful themes to make it look different every time.

    Read More...
  • Reviewer Name: Shanthanu B.
    Position: Manager
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    One of the best expense management tools that I've used

    Date: Jan 29 2022
    Summary

    If you're looking for an enterprise solution that lets you manage your organisation's spends, you are in the right place. Go for this tool!

    Positive

    The currency conversion feature is a great value add.
    The invoice recognition feature helps in avoiding manual errors during inputs.

    Negative

    There are a lot of features this tool provides and you might take some time to get used to it. Once you navigate through the tool for a couple of weeks, you will get used to it.

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  • Reviewer Name: A Verified Reviewer
    Position: Software and product analyst
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Highly reputed expense management tool: Expensya

    Date: Apr 18 2022
    Summary

    Expensya is a solid solution we use everyday to manage expenses in a very easier way. It has a simple easy and friendly interface that makes it simple to get started with and it makes extremely easy to scan documents. Overall, I'm pleased with Expensya's performance and I recommend it.

    Positive

    I like how easy and convenient the platform is, as it is quite intuitive when entering data. It also includes a map and various types of modes to enter very easy processes for all employees. Never handled expenses so easy like i do with Expensya. It helps accountants to easily read, track and validate expense reports. Making it the best at expense management matter.

    Negative

    It's difficult to set up different entities within the same organization, hopefully they get to fix this and reaching customer support is a daunting task.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Assistant software engineer
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    A simple, efficient and seamless way of expense management

    Date: Jun 02 2022
    Summary

    Customer support team and flexibility of using this product gives it the most preferences in management of funds in any organization. Organizations with challenges of managing budgets can invest in this platform for better performance in finance management.

    Positive

    Expensya being a super friendly, clear and fast tool has many options to upload expenses. I like how easy and convenient the platform is ,as it is quite intuitive when entering data.It also includes map and various types of Modena to enter. I could not find a tool that met the needs of accountants, who were looking for an analytical breakdown into several accounts. This point played in Expensya's favour, everything can be configured.

    Negative

    Expensya overall is a joy to its user. I haven't seen any sign of complain in this tool ,it has delivered all that it promises and has been a very great help to my accounting process.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Managing director
    Has used product for: 1-2 Years
    Uses the product: Monthly
    Org Size (# of Employees): 20,000 or More
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Perfect expense manager"

    Date: Jun 01 2022
    Summary

    Easily capture receipts and parse receipts to create expenses report entries. Using a global positioning system we can calculate mileage. It provides standard connectors for popular Finance. Automatic remainders help a lot. Overall a great expense management tool.

    Positive

    We can generate expense reports easily. No need for manual entries. Support currency conversion feature. We can easily convert currency from one country to another. User Support is really great. We can easily pull in receipts from any type of bank card.

    Negative

    I can't find any downside with the product. Their customer service is really great. Best in market tool to manage all expenses. They have a good user interface and support multiple devices.

    Read More...
  • Reviewer Name: Valeria C.
    Position: IT Consultant
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Great utility to control constant expenses.

    Date: Mar 31 2022
    Summary

    We are a real estate company where expenses are constant for all our services, for appointments with clients and for property remodeling, for which Expensya has played a very important role for us since it has helped us control all these expenses, to have an order in everything that we are investing and if we are really having a correct remuneration for it. Expensya has helped us record all the payments we make, keeping track of all expenses has helped us calculate the monetary benefits we have had. We are grateful to Expensya and its great utility for our company.

    Positive

    One of the things that I like the most about Expensya is that it is very difficult for me to present a mix-up or duplicate expenses within this platform, it currently offers me a system that is capable of detecting duplicate invoices and automatically eliminates them to have control of exact expenses, without additional expenses. Another thing that I like is that it offers me several separate sections where I can keep an individual accounting for each area, I have a separate area for project expense management, payroll expense management, service payment expenses and many other things. more things, all these sections are separated to achieve an exact study of the expenses separately. When I go to generate a report, all this information is put together so that I can give an exact figure of what has been spent in general.

    Negative

    The only drawback I found during my use of Expensya is that in the mobile phone version the reports are not generated instantly as in the desktop version. Expensya in the computer version generates reports of all general expenses instantly, while from the cell phone you have to wait approximately 5 minutes for the data to be processed.

    Read More...
  • Reviewer Name: Yorger L.
    Position: Software Designer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Weekly and monthly expenses with much more control.

    Date: Apr 03 2022
    Summary

    From day 1, Expensya brought very good results when we realized that we could organize all the payment data in a single panel. When we found out how fantastic Expensya was being, we said goodbye to all the paperwork we used to do before, all that frustrating paperwork to control payments, reading and recording each invoice was a huge inconvenience for us, however, the arrival of Expensya relieved all our work, currently we have had a control of expenses, immediate registration of invoices and without the need to do any paperwork. All invoices and payments made in our company are automatically registered in Expensya, it is easy to check the weekly or monthly expenses that have been in the company.

    Positive

    For any company, Expensya will achieve innovative results in the administration of expenses and in the accounting of all the payments that are made, whether daily or weekly. One of the things that I liked the most about Expensya is that it integrates with our travel service. In our company, it is quite common for our employees to make various weekly trips to acquire and review new properties. This integration has helped account for each of those trips and really know how many were spent, adding taxes and additional expenses of the trip made. In addition, it also integrates perfectly with our contracting system, so all the expenses that are made in the paperwork and legal processes of contracting, all those expenses will be automatically registered by Expensya.

    Negative

    Expensya has turned out to be a software without any inconvenience, we did not have any problem during the organization of all the expenses individually, we had a very complete and positive experience with the help of this software that allowed us to register all the expenses and keep track of each one of them. they. We have no complaints from Expensya.

    Read More...