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What is Expensya?

Expensya is a cloud-based software designed for managing expenses, streamlining the process for professionals to oversee their business expenditures efficiently. This innovative tool tackles challenges related to mobility and automates various expense-related tasks. Users of Expensya can handle a wide array of expenses, including online transactions, general costs, expense reports, remote work expenses, Per Diems, and mileage claims, among others. The ultimate goal is to provide a comprehensive, user-friendly, and scalable solution that meets the diverse needs of businesses everywhere. By focusing on these aspects, Expensya aims to enhance financial management and support organizations in their growth.

Pricing

Price Starts At:
$5.91/month/user (annually)
Price Overview:
Our most popular plan is the Golden plan: $9.45/month/user (billed annually) that contains all Silver features + several more.
The Premium plan requires a custom quote for free and contains all the Golden plan features and more.

Integrations

Offers API?:
Yes, Expensya provides an API

Screenshots and Video

Company Facts

Company Name:
Expensya
Date Founded:
2015
Company Location:
France
Company Website:
www.expensya.com
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Product Details

Deployment
SaaS
iPhone
iPad
Android
Training Options
Documentation Hub
Online Training
Webinars
On-Site Training
Video Library
Support
Standard Support
24 Hour Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
Dutch
English
French
German
Italian
Polish
Portuguese
Spanish

Expensya Categories and Features

Spend Management Software

Approval Workflow
Budgeting / Forecasting
Expense Tracking
Multi-Currency
Prepaid Cards
Procurement Management
Receipt Management
Spend Analysis
Spend Control
Supplier Management

Financial Management Software

Budgeting & Forecasting
Cash Management
Consolidation / Roll-Up
Currency Management
Financial Reporting
Investment Management
Project Management
Revenue Recognition
Risk Management
Tax Management

Expense Report Software

Approval Process Control
Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Spend Control
Time Tracking
Workflow Management

Bookkeeping Software

Accounts Payable
Accounts Receivable
Bank Reconciliation
Billing & Invoicing
Cash Management
Collections
Expense Tracking
Fixed Asset Management
General Ledger
Payroll
Revenue Recognition
Spend Management
Tax Management

Accounts Payable Software

Approval Process Control
Bank Reconciliation
Cash Management
Check Writing
Duplicate Payment Alert
Fraud Detection
General Ledger Entry
Vendor Management

Accounting Software

Accounts Payable
Accounts Receivable
Bank Reconciliation
Billing & Invoicing
CPA Firms
Cash Management
Cryptocurrency Support
Expense Tracking
Fixed Asset Management
Fund Accounting
General Ledger
Government
Multi-Currency
Nonprofits
Payroll Management
Project Accounting
Purchase Orders
Tax Management
  • Reviewer Name: Abbey M.
    Position: Marketing Analyst
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Versatile platform to manage expenses

    Date: Mar 08 2022
    Summary

    This platform has a set of valuable tools that allow us to effectively automate our company's expenses. It also offers a versatile way of presenting data to optimize decision making.

    Positive

    It is easy to use and the entire process of automating expenses is very intuitive. It allows to develop an optimal control of the transactions. It offers very nice data visualization with interactive dashboards. It allows the integration of tools that significantly improve productivity such as Workday.

    Negative

    The user interface has some aspects to improve, it can be more intuitive and modern.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Business Analyst
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    A fantastic next generation Expense Management software!

    Date: Jan 31 2022
    Summary

    If you are looking for a feature-rich expense management platform, then you are looking at the right software.

    Positive

    * Can monitor expenses organization-wide
    * Helps to budget all daily expenses to the cashbook
    * Has great invoice recognition and report scanning capabilities

    Negative

    * Expensya takes care of all our requirements, there are no negative items to point out.
    * The interface and features are truly great.

    Read More...
  • Reviewer Name: Maria G.
    Position: Software Engineer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Excellent way to control general expenses in one place.

    Date: May 08 2022
    Summary

    I did not have any problems while using Expensya. I was one of the main people who participated during the implementation of this software and without a doubt we did not have any problems, the primary use process was quite simple, in addition, the support team was always attentive to answer all our questions and ensure that using Expensya became an easy task for everyone. The process of adapting to the platform for all our employees was quite fast, it took us approximately 1 week to adapt. We are happy with Expensya and satisfied with the results obtained for more than 1 year.

    Positive

    Mainly, one of the things that I liked the most about Expensya is that it is a fairly automated system, a large part of the information that is in the expense reports is elaborated thanks to the fact that Expensya obtains the expense information in an automated way. This system integrates very easily with all kinds of services, in order to monitor the expenses that each user makes and thus be able to register it in the main panel, in addition, it also connects with payment processors, bank accounts and many other platforms to be able to keep a full control of business expenses. For our company, Expensya has become a real solution during all this time, I love how my bosses have been able to manage all the expenses of the company, I like how we can all generate payment invoices in our company thanks to Expensya, the Invoice they are quite detailed and this has helped us to generate more sales in our company. This software undoubtedly has great potential to control expenses in a company.

    Negative

    N/A.

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  • Reviewer Name: A Verified Reviewer
    Position: Financial Advisor
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Simplicity to maintain Expenses

    Date: May 17 2022
    Summary

    It's a great software for anyone who wants to maintain expenses at a very low cost subscription, then just go for Expensya without thinking twice.

    Positive

    Expensya is perhaps the best and simple to use expense and invoice recorder which also provides a report of all the expenses incurred.

    Negative

    Once it has crashed while entering data, this was a bit painstaking as I had to enter it all over again.

    Read More...
  • Reviewer Name: Michael B.
    Position: Software Analyst
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Powerful tool to automate expense accounting

    Date: Mar 11 2022
    Summary

    Expensya is a platform that generates a great impact due to its ability to manage and automate expense accounting processes, with its powerful technology for optical character processing. Guaranteeing the effective and flexible handling of expense management.

    Positive

    Make a clear and precise reading of invoices and receipts. The platform can be easily accessed from the web or from its mobile app. The expense validation process is surprisingly simplified, showing fluidity and speed to this process. I really like the way expense reports can be viewed, improving real-time tracking.

    Negative

    No problems or negative aspects regarding its operation have been detected in this versatile platform.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Accounts Manager
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Multi-purpose expense management

    Date: May 20 2022
    Summary

    Pretty happy that I discovered Expensya right before incurring heavy expenses so that I can record them appropriately.

    Positive

    Expensya is the software that form essential part of your business. Manage expense accounts, bill your clients, scan invoice and generate reports on the go.

    Negative

    Solely have I come across problems with the app and those were during quick scans only.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Technology analyst
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 10,000 - 19,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Reduce time for your expense calculation

    Date: Jun 03 2022
    Summary

    We use the tool on iOS, Android, and the web. Time tracking and currency conversion are really great. We are very happy with this software. Data digitalization and process optimization help a lot to save time. Invoice can be inserted by OCR.

    Positive

    Easy to configure and deploy. Reduces a lot of time for expense report generation. We can easily generate electronic invoices to handle reimbursements. A monthly or annual subscription is available.

    Negative

    The maturity of the user experience can be improved. Sometimes support may take time to process a request, mainly due to release management. Apart from this everything is good.

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  • Reviewer Name: A Verified Reviewer
    Position: Senior Advisor
    Has used product for: 1-2 Years
    Uses the product: Monthly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Excellent Expense Tracking

    Date: May 13 2022
    Summary

    Expensya has made my life easier and I am able to track all my expenses better than ever. Truly great software to have.

    Positive

    Expensya provides you with the amazing ability to maintain and retrieve expenses which are collected directly from the merchants. You can track or generate reports at the end of any period easily.

    Negative

    Occasionally it would crash but a quick restart helps instantly.

    Read More...
  • Reviewer Name: Trevor B.
    Position: Estate Agent
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Fantastic Expense maintenance

    Date: May 18 2022
    Summary

    Accounting is the key to great financial health especially in real estate sector and Expensya helps you maintain the expenses which helps you to be in control of your accounting.

    Positive

    Expensya is the app that you'd like to keep if you want to maintain expense invoices and have an accounting result at the end of the financial year.

    Negative

    While using the software, I have not faced any difficulty.

    Read More...
  • Reviewer Name: Jesus C.
    Position: Software Engineer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Non-stop payment management for invoices.

    Date: Apr 03 2022
    Summary

    Controlling payroll payments was the main benefit we were able to obtain with the help of Expensya, in our company there are many employees for the various work areas and Expensya has been present in the weekly payment control of each of the employees. Our general experience was good in several aspects, Expensya was quite easy to use software, we quickly adapted to the control of invoices and it was very easy to extract all kinds of reports in a matter of seconds. Expensya's platform has always been stable, so payment control has never been interrupted in any way.

    Positive

    Controlling expenses has never been so simple in our company since Expensya came to help us organize each source of expense. One of the main things that positively caught my attention is that Expensya has automated records of the VAT (taxes) to be paid for each country, this helps a lot since when making an invoice or a large payment, the taxes can be added to the invoice automatically, this helps a lot to finish the invoice quickly. Another thing I like is that Expensya connects with all spending sources, such as bank accounts, monthly bills, and much more, to keep all records in one place. This integration helps expenses to be collected automatically and later analyzed by us more easily. I love Expensya, it's fantastic.

    Negative

    To be honest, since I started using this expense management service I have not had any kind of inconvenience. Some of our colleagues did have a few issues, but my individual experience was really good, I didn't have any problems and managed to control all types of payments without limitations or failures.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Operations
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Accounting standards

    Date: Apr 09 2022
    Summary

    I am extremely satisfied with Expensya as we are able to correctly pay salaries to our staffs and maintain the right accounting standards.

    Positive

    Expensya maintains the best accounting standards by accurately recording time and expense of our staffs.

    Negative

    Sometimes the software restarts owing to large data.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Travel Consultant
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Results beyond expectations

    Date: May 30 2022
    Summary

    It serves the purpose of maintaining my expenses and has not disappointed me. I only trust Expensya for now.

    Positive

    Expensya maintains my expense journals. It acts like my virtual accountant. Accepts bills and creates expenditure summary which are beyond my expectations.

    Negative

    Except a few rare white screens, I find it effortless to work with Expensya.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Assistant manager and developer
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Impressive features and well designed standard Software

    Date: Mar 10 2022
    Summary

    The overall performance of Expensya is great without any much sign of complain. It's a great application that optimizes our expenses report management process, saving time and a robust solution that will improve the productivity of managers and professionals. One should undoubtedly go for Expensya as its features are powerful and they have delivered positively for the users.

    Positive

    Expensya is really a promising software for users. It sends automatic reminders to complete expense reports and it allows to access expense report even while offline. Its user friendly interface is simple to use and other great feature of seamlessly integration with payroll for employees salary reimbursement is well defining this product.

    Negative

    Since i started using Expensya, it has been great help to me and my organization and it makes our work more easier and efficient. I have never experienced any challenging issues while using it.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: System Engineer
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 20,000 or More
    Feature Set
    Layout
    Ease Of Use
    Cost
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best tool to manage finance

    Date: Apr 25 2022
    Summary

    Using Expensya to handle expenditure in my company. It comes with several features such as automatic capture of bills. We don't have to waste a lot of paper. it is a friendly way to submit an invoice. Embedded on the cloud, so that we don't have to install anything on our device. IOS app and android app are really good. I can easily send my expense reports to my manager.

    Positive

    Expensya is an automation tool to manage the financial transaction. We can directly transfer employees' salaries directly to their bank accounts.
    It's really easy to enter expenses in terms of one currency and convert them into some other currency. It Provides connectors for popular Finance and CRM. It's really easy to create pre-built and custom reports. We can create the same report in multiple languages.

    Negative

    At first, it was a little bit tricky. But they have a great customer support system to help at any time. Really lucky to have such a product.

    Read More...
  • Reviewer Name: Anshika S.
    Position: Developing manager
    Has used product for: 2+ Years
    Uses the product: Monthly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Secure And Effective Solution For Spend Management."

    Date: Mar 09 2022
    Summary

    Overall, It is an excellent and outstanding solution for the expense management of an organization or any individual. It easily balances our all cost sheets ensuring that there is proper documentation of all transaction that takes place without any issue.

    Positive

    Expensya is a spend management tool. It is time-saving and easy to use. Scanning expense reports eliminates the need for paper and allows us to send the documents to our accountant and my clients for re-invoicing. Recognizing information saves time. I like the possibility of filing and I really like the ability to search. The simplicity, rapidity, and ease of exporting are the best things about Expensya.

    Negative

    -There was a little bit of trouble logging in on my company mobile.
    -Some features are not customizable.
    -There is room for improvement on the UI interface.
    -Sometimes bugs are detected while working with a large database.
    -Ergonomics need to be improved.

    Read More...
  • Reviewer Name: Rekhasebastianv S.
    Position: Delivery manager
    Has used product for: 6-12 Months
    Uses the product: Monthly
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best product for managing expenses

    Date: May 27 2022
    Summary

    Supports multiple platforms, from web browsers to android devices. Using a GPS system, it's really easy to calculate an employee's salary based on the distance traveled. Really easy to calculate overall expenses incurred in the company. Great tool with great features.

    Positive

    A really cool tool to manage all expenses. Easy to scan expense receipts and reimburse employee's salary based on travel distance. Supports multiple banks and cards. OCR is really great. We can reduce a lot of time consumption for manual entries.

    Negative

    The web interface can be made much better. Other than this everything is really great and I can't find any downside with the product. Really awesome tool to manage all my expenses.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Product Analysts
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Well balanced and exceptional expense management tool

    Date: Apr 13 2022
    Summary

    As i mentioned above, this tool could be a little confusing as this app provide many features, but once you get used to it, then it will be a cakewalk. I recommend this tool to everyone looking for a better, easier and promising expense management tool.

    Positive

    Very easy processes for all employees. Never handled expenses so easy like i do with Expensya. It is very up to-date in a world which is constantly in rush and we are rushing from meeting to meeting. Also our accountants can easily read, track and validate expense report. Making it the best at expense management.

    Negative

    Since the tool has many functionalities, it may take some time for a newbie to get onboard. It houses a lot of features so this could be a little overwhelming at first.

    Read More...
  • Reviewer Name: Kyle M.
    Position: Sales Representative
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Innovative software for expenses

    Date: Jun 02 2022
    Summary

    I stumbled upon this software when I was looking for a solution to manage my invoices digitally and after using it for a while, Expensya is totally worth it.

    Positive

    Expensya is mostly used for collection of invoices from other sellers and miscellaneous expenses are also recorded with Expensya.

    Negative

    Whilst I have enjoyed a good service so far but sometimes the app crashes.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Software trainer
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 10,000 - 19,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Super friendly to the user, best expense manager

    Date: Jun 04 2022
    Summary

    The solution met our needs perfectly. I can save a lot of time thanks to this software. AI integration is really good and it helps a lot for auto-completion and generating our expense report with ease. We can easily add spend rules based on your business processes.

    Positive

    A future-oriented tool. It has a great app that you can access quickly and upload images to extract data from it. Can easily modify and edit my budget. We can easily save time on entering your expenses. Digitized version of your receipt can be easily created and export in to suitable format.

    Negative

    Nothing so far. Really happy with the product. It uses business Intelligence to control all of your company's expenses in real-time. Within seconds we can create a month-end expense report.

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  • Reviewer Name: A Verified Reviewer
    Position: Assistant software developer
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Pretty well designed in all manners, Magnificent growth

    Date: Mar 25 2022
    Summary

    Overall experience with this solution has been a great, it can be a one stop solution for your entire expense management across the business. Right from simple managing of expense details to Analytics and report structure everything is out of box with this particular solution.

    Positive

    Expensya is perfectly crafted for expense management usability and enterprise grade. Analysing and managing expense becomes easy with the exhaustive features available with the solution. Its well designed features have been a major reason for its growth.

    Negative

    Learning or implementing this particular solution by incorporating variation or changes as per the business becomes a bit tricky for someone who is new in this.

    Read More...