What is MailMergic?

If you have ever copied names from a spreadsheet into hundreds of certificates by hand, MailMergic (formerly PDF Mail Merger) was built for you. It creates one personalized document for every row of your Excel, CSV or Google Sheets list and can email each one to the right person.

Who uses it: schools and course providers, nonprofits, HR and finance teams, law firms, property managers and agencies. Teams at Novartis, BMW and Verizon use it alongside one-person training businesses.

What they make: certificates of completion, address labels and name badges, year-end donation receipts, invoices, letters, contracts, and tax and HR forms such as 1095-C. Google Forms responses work too, so every response can become its own PDF.

How it works: upload a template (a fillable PDF form, any PDF layout, a Word file or an Excel file), connect your list, and place each column where it belongs. A live preview shows any row as a finished document. One click creates all of them, as separate files or one combined PDF, named from your own data.

Before anything is created, an AI data check spots typos, inconsistent names and broken dates, and fixes each one in a click. Then every document can go out as a personal email attachment from your own Gmail, a verified address or your company's mail server, with delivery, open and bounce tracking.

For more advanced needs: a unique PDF password per recipient, digital signatures, barcodes and QR codes, dynamic images, brand fonts, Word IF fields, Zapier, a REST API and a free Google Sheets add-on.

Privacy: hosted in the EU, GDPR compliant, and you choose how long files are kept, from 5 minutes to 180 days. An offline desktop app for Windows and macOS processes everything on your own computer.

MailMergic GmbH has built it in Germany since 2019, with email support in five languages. The free plan needs no credit card; paid plans start at $39 per month billed yearly, with a 30-day money-back guarantee.

Pricing

Price Starts At:
$0 per month
Price Overview:
Always-Free: $0, 25 documents per month, watermarked, no credit card.
Pro: $39 per month billed yearly ($59 month to month), 1,000 documents per month, email delivery, Zapier and API.
Enterprise: $66 per month billed yearly ($99 month to month), 10,000 documents per month, 5 users, custom SMTP.
Desktop Offline App: $107 per month billed yearly ($129 month to month), unlimited documents, processed on your own computer.
30-day money-back guarantee on every paid plan.
Free Version:
Free Version available.
Free Trial Offered?:
Yes

Integrations

Offers API?:
Yes, MailMergic provides an API

Screenshots and Video

Company Facts

Company Name:
MailMergic GmbH
Date Founded:
2019
Company Location:
Germany
Company Website:
mailmergic.com
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Product Details

Deployment
SaaS
Windows
Mac
Training Options
Documentation Hub
Online Training
Video Library
Support
24 Hour Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
English
French
German
Portuguese
Spanish

MailMergic Categories and Features

PDF Software

Convert to PDF
Digital Signature
Encryption
Merge / Append
PDF Reader
Watermarking