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What is Optivation?

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

What is AgileHero?

AgileHero presents an all-encompassing solution specifically designed for agile project management that caters to AI agents and their team members. This unified workspace integrates a variety of essential tools, such as kanban boards, backlogs, roadmaps, whiteboards, retrospectives, team health assessments, metrics, and a wiki, all within a single, user-friendly platform. With the ability to connect to Claude, ChatGPT, Codex, or other MCP clients, agents can effortlessly navigate through different modules based on set user permissions, allowing for smooth integration without the complications of API keys during login, even under the Free plan. The user interface is crafted to be intuitive, featuring neatly organized boards and cards that simplify the workflow without requiring intricate configuration or extensive setup, while a drag-and-drop roadmap provides an up-to-date capacity overview in real time. Moreover, the platform includes guided retrospectives equipped with 16 templates, options for blind voting, and a shared timer to enhance efficiency. Users have the convenience to transform sticky notes from whiteboards into actionable cards or convert mind maps into epics with just a click. The forever free plan accommodates two users, while the Pro version is available at $12 per month for the first two seats and an additional $9 for each extra member, also offering a 14-day trial without the need for credit card information. As a company based in Poland and operating within the EU, AgileHero prioritizes the secure hosting of application data within European borders. Furthermore, the emphasis on an easy-to-use design guarantees that teams can collaborate effectively without the hassle of complex setups, fostering a more productive environment for all involved.

Media

Media

Integrations Supported

Gmail
Microsoft SMTP Service
Notion

Integrations Supported

Model Context Protocol (MCP)

API Availability

API Availability

Has API

Pricing Information

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?

Pricing Information

$12/month (2 seats included)
Free Version
Free Trial Offered?

Supported Platforms

SaaS
Android
iPhone

Supported Platforms

SaaS

Customer Service / Support

Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Documentation Hub

Training Options

Documentation Hub

Company Facts

Organization Name

Optivation

Company Location

New Zealand

Company Website

www.optivation.io

Company Facts

Organization Name

AgileHero

Date Founded

2026

Company Location

Poland

Company Website

agilehero.io

Categories and Features

Project Management

Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking

Categories and Features

Kanban

Not specified

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