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What is Optivation?

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

What is Artyphonic?

Artyphonic offers a comprehensive solution designed specifically for independent audio engineers and small studios, allowing them to efficiently manage project delivery to clients, collect organized feedback, and process payments without the stress of following up on invoices. This innovative platform integrates file transfers, revision cycles, client approvals, and payment processing into a unified branded environment, thus eliminating the need for disparate tools such as cloud storage and messaging applications. Among its many benefits, it notably reduces the frequency of revision requests by enabling feedback to be tied to exact moments within the audio; it accelerates payment processes through Stripe, granting immediate access to funds once a project is completed; it ensures that engineers keep 100 percent of their earnings; and it elevates the client experience with a professional appearance that does not require clients to log in. Subscription services start at just $15 per month, and prospective users can explore a 14-day free trial without any credit card obligations. This platform is particularly advantageous for mix engineers, mastering engineers, producers, and studios that handle ongoing client engagements, marking it as a crucial asset for professionals within the audio production sector. By centralizing essential processes, Artyphonic not only streamlines workflows but also enhances the relationships between engineers and their clients, fostering a more collaborative and efficient working environment. As a result, users can focus more on their creative endeavors while maintaining a strong connection with their clientele.

Media

Media

No images available

Integrations Supported

Gmail
Microsoft SMTP Service
Notion

Integrations Supported

API Availability

API Availability

Pricing Information

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?

Pricing Information

$15/month
Free Trial Offered?

Supported Platforms

SaaS
Android
iPhone

Supported Platforms

SaaS

Customer Service / Support

Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Documentation Hub

Training Options

Documentation Hub

Company Facts

Organization Name

Optivation

Company Location

New Zealand

Company Website

www.optivation.io

Company Facts

Organization Name

Artyphonic

Company Website

artyphonic.com

Categories and Features

Project Management

Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking

Categories and Features

Music Production

Not specified

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