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What is Optivation?

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

What is Klok?

Klok is a specialized application aimed at freelancers, independent consultants, and solo service providers, facilitating work management and time tracking through both a web interface and a Windows 11 desktop application. Users can monitor their work hours either by using a built-in timer or by manually entering their hours after they have completed tasks, while also organizing their assignments by client and project. Additionally, it helps users plan their schedules based on their available working hours. Klok provides detailed reports to assist in analyzing and sharing recorded hours, along with tools for generating invoices that reflect billable time and related expenses. The Free plan allows users to access all features but restricts them to two active clients while permitting an unlimited number of projects; on the other hand, the Pro plan offers the flexibility of more active clients. Users can also test the Pro features through a 30-day trial. Klok represents an evolution from the original Klok Desktop application created by ViralMESH, highlighting its refined capabilities tailored for today’s freelancers. Moreover, this application is designed to optimize user workflows, ultimately boosting both productivity and financial oversight, making it an essential tool for self-employed individuals striving for efficiency.

Media

Media

No images available

Integrations Supported

Gmail
Microsoft SMTP Service
Notion

Integrations Supported

API Availability

API Availability

Pricing Information

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?

Pricing Information

£0
Free: £0 for two active clients and unlimited projects. Pro: 30-day free trial, then £3.99/month for the first 12 paid months for eligible new monthly customers; thereafter £7.99/month unless cancelled. The offer ends 30 November 2026. A payment method is required to start the Pro trial.
Free Version

Supported Platforms

SaaS
Android
iPhone

Supported Platforms

SaaS
Windows

Customer Service / Support

Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Documentation Hub

Training Options

Documentation Hub

Company Facts

Organization Name

Optivation

Company Location

New Zealand

Company Website

www.optivation.io

Company Facts

Organization Name

ViralMESH

Date Founded

2010

Company Location

United Kingdom

Company Website

getklok.app/

Categories and Features

Project Management

Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking

Categories and Features

Time Tracking

Not specified

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