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What is Ritaja Practice?

Ritaja Practice is a holistic management platform designed specifically for mental health professionals such as therapists, psychologists, and psychiatrists. This all-inclusive solution combines essential features like appointment scheduling, AI-driven clinical note-taking, secure telehealth options, billing and insurance management, payroll oversight, and a client portal, all while adhering to HIPAA compliance standards. With the aid of AI, clinicians can efficiently generate session notes, track treatment outcomes through integrated psychometric tools like PHQ-9 and GAD-7, and manage both individual practices and larger clinics seamlessly, eliminating the need for multiple disparate systems. Additionally, the platform offers a straightforward client portal that enables patients to schedule appointments, complete intake forms, communicate with their providers, and engage in telehealth sessions effortlessly. Ritaja Practice stands out by providing a free trial period and transparent pricing based on the number of clinicians, making it a viable choice for practices of varying sizes. This approach allows mental health professionals to prioritize patient care, reducing the strain of administrative tasks and enhancing overall efficiency in their practices. As a result, providers can devote more time to their patients and improve the quality of care offered.

What is Optivation?

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

Media

No images available

Media

Integrations Supported

Google Calendar

Integrations Supported

Gmail
Microsoft SMTP Service
Notion

API Availability

Has API

API Availability

Pricing Information

$11/month/clinician
Free Trial Offered?

Pricing Information

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?

Supported Platforms

SaaS
Android

Supported Platforms

SaaS
Android
iPhone

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Documentation Hub
Online Training

Training Options

Documentation Hub

Company Facts

Organization Name

Ritaja Practice

Date Founded

2026

Company Location

Nepal

Company Website

ritajapractice.com

Company Facts

Organization Name

Optivation

Company Location

New Zealand

Company Website

www.optivation.io

Categories and Features

Mental Health

Appointment Reminders
Appointment Scheduling
Assessment & Treatment Plans
Billing & Invoicing
Claims Management
E-Prescribing
EMR / EHR
HIPAA Compliant
Multi-Provider Practice
Patient Portal
Personnel Management
Progress Notes
Single Provider Practice

Therapy

Not specified

Categories and Features

Project Management

Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking

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