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What is SmartLegalizator?

SmartLegalizator is a specialized platform tailored for businesses and professionals engaged in immigration and legalization services, combining various management tools into one comprehensive solution. This all-in-one system includes features such as customer relationship management (CRM), case management, document organization, task tracking, client communication, invoicing, payment processing, and workflow automation. With SmartLegalizator, teams can effectively manage leads, clients, and immigration cases, streamline document handling, keep track of crucial deadlines, and reduce repetitive tasks. The platform also provides customized tools for legalization processes, including client questionnaires and automated application workflows. Originally launched in Poland, SmartLegalizator is being continuously developed to serve additional markets throughout the European Union, adjusting its features to meet the specific legalization processes of various countries. This thoughtful expansion aims to enhance support for immigration professionals across Europe while fostering the platform's adaptability to diverse legal environments. As a result, users can expect a more efficient and user-friendly experience tailored to their specific needs in the immigration sector.

What is Ekspat?

Ekspat CRM is a cloud CRM for immigration agencies, independent legalization specialists, law firms and in-house HR teams that handle cases of foreigners in Poland. Each case keeps the client's details, documents, key dates and comments in one place. The client fills in a questionnaire in Polish, Ukrainian, Russian or English and uploads files in the client panel, where the case status is also visible. The specialist checks each document and approves it or returns it with a comment. From the questionnaire answers, Ekspat CRM prepares the case documents: the application, declarations and a power of attorney. It covers 8 procedures: temporary residence, permanent residence, EU long-term residence, change of permit, invitation, registration of residence of an EU citizen, recognition as a Polish citizen and granting of Polish citizenship. Document checklists with examples come ready for each case type, and the team can edit them. Ekspat CRM reminds the team of visa and residence card dates and of interviews. The account owner assigns clients to managers, hands cases over and sees reports by client and by manager. Closed cases go to the archive. The Ekspat team moves data from spreadsheets or another CRM free of charge. The interface is available in English, Polish, Russian and Ukrainian.

Media

Media

Integrations Supported

Facebook
Gmail
Google Calendar
Instagram
Instagram Ads
PayU
Ringostat
Stripe
Telegram
WhatsApp

Integrations Supported

API Availability

API Availability

Pricing Information

249 PLN/month/user
249 PLN per user per month
Free Trial Offered?

Pricing Information

200 PLN/month
Start: PLN 0 per month for accounts registered by 31 December 2026 (standard price PLN 100 per month), up to 3 active clients. Basic: PLN 200 per month, up to 50 clients. Extended: PLN 600 per month, up to 250 clients. Premium: PLN 1,000 per month, unlimited clients. Annual billing saves 17%. Prices are net, plus VAT.
Free Version

Supported Platforms

SaaS

Supported Platforms

SaaS

Customer Service / Support

Standard Support
Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Documentation Hub
Online Training

Training Options

Not specified

Company Facts

Organization Name

SmartLegalizator

Date Founded

2025

Company Location

Poland

Company Website

smartlegalizator.com

Company Facts

Organization Name

Ekspat

Date Founded

2024

Company Location

Warsaw, Poland

Company Website

ekspat.pl

Categories and Features

Immigration

Not specified

Categories and Features

Immigration

Not specified

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