What is Zoom Phone?
Zoom Phone is an AI-powered business communications platform that provides cloud-based Voice over Internet Protocol (VoIP) calling, messaging, and phone system management for organizations. The software replaces or supplements traditional business telephone infrastructure with internet-based calling accessible through desktop applications, mobile devices, and compatible desk phones. Its unified communications environment connects business calling with Zoom Meetings, Zoom Chat, SMS messaging, and online fax capabilities. Call management features include automated receptionists, interactive voice response menus, call forwarding, call transfers, shared line groups, call queues, and configurable routing policies. Administrators can assign phone numbers, configure business hours, manage devices, establish user permissions, and monitor communication activity through a centralized management portal. Zoom Phone provides voicemail transcription, call recording, searchable call histories, and reporting tools for reviewing communication performance. Its built-in AI capabilities generate post-call summaries, identify discussion highlights, extract action items, and prioritize important voicemail messages. ZoomMate provides contextual assistance during conversations and helps users prepare for calls, retrieve relevant information, and automate follow-up activities. Zoom Virtual Agent Receptionist offers optional AI-powered call answering that can respond to customer questions, schedule appointments, communicate in multiple languages, and transfer callers with conversation context. The platform also supports outbound calling workflows through Zoom Auto Dialer and integrates with Zoom Revenue Accelerator for conversation intelligence and sales coaching. Zoom Phone provides integrations with Salesforce, Microsoft, Google, and other enterprise systems, along with developer APIs, call quality dashboards, security controls, and international calling options.
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Zoom Phone Categories and Features
Web Conferencing Software
Web conferencing enables individuals to connect, collaborate, and share information in real-time via the internet, all through a web browser. The Zoom Web App offers the complete Zoom Workplace experience directly in your browser without the need for any downloads or additional plugins. Users can schedule, host, and participate in meetings, engage in chats with coworkers, and utilize the same AI-driven features found in the desktop application, making it a perfect option for those who favor web access or have restricted installation capabilities. Attendees can easily join meetings using just a meeting ID and passcode, eliminating the need for account sign-ins. During meetings, intuitive controls for audio, video, participants, chat, and screen sharing ensure that everything runs efficiently. In addition to meetings, users can access tools like Calendar, Phone, Whiteboards, Clips, Notes, and Tasks, and they can search through meetings, chats, and documents while getting contextual responses from the AI chat interface. IT administrators can enforce company account sign-ins via network header settings and can customize branding with logos and personalized URLs. This service is also compatible with Chromebooks.
Video Conferencing Software
Video conferencing enables individuals to interact in real-time through live audio, video, and screen sharing from virtually anywhere using any device. Zoom Meetings provides a reliable platform for online gatherings, enhanced by integrated AI that facilitates team connectivity, collaboration, and productivity. Experience superior audio and video quality with HD clarity, noise reduction, along with customizable backgrounds and effects to ensure you look and sound your best. At no extra charge, Zoom AI offers features such as meeting summaries, brainstorming assistance, content creation help, My Notes, translation of captions, and ongoing chat throughout the meeting. Streamline your workflows before, during, and after meetings by attaching agendas and preparatory materials, leveraging screen sharing and annotations, and accessing recorded sessions afterwards. Effortlessly transition between desktop, mobile, and Zoom Rooms, with the ability to schedule and join meetings directly from your preferred email or calendar application. With a multitude of apps and integrations available, you can enhance every meeting experience, choosing from a variety of plans including a free Basic option, as well as Pro and Business tiers.
Telephony Software
Telephony refers to the technology that facilitates voice communication over distances. For businesses, it has transformed from traditional copper-wire systems to advanced cloud-based solutions that offer quicker setup times, reduced operational costs, and enhanced functionalities. Zoom Phone delivers cutting-edge cloud telephony aimed at growing enterprises without the need for on-site PBX equipment. You can get started in just minutes rather than weeks: retain your current business number, assign lines to employees, and begin receiving calls with minimal setup required. Utilize a single business number across various devices, including desk phones, desktops, and mobile phones, while features like shared lines and call groups ensure that customers can always reach a representative. On select paid plans, features such as AI-generated call summaries, voicemail prioritization, and voicemail tasks help document discussions and outline subsequent actions. Zoom Phone also integrates seamlessly with popular business applications like Microsoft Teams, Salesforce, and HubSpot, and boasts an impressive uptime SLA of up to 99.999%. Additionally, it includes built-in E911 capabilities and role-based access controls to meet compliance requirements in regulated sectors such as healthcare.
Online Fax Service
Online fax services allow organizations to transmit and receive documents via the internet, eliminating the need for traditional fax machines and dedicated phone lines. Zoom Phone integrates secure online fax capabilities directly into its service, enabling users to consolidate faxing, SMS, and voice calls under a single number without the need for additional configuration, separate invoices, or extra hardware. You can send, receive, and manage faxes seamlessly from both desktop and mobile devices, regardless of your location. Faxes are intelligently routed to the appropriate recipients through features like team member support, auto receptionists, call queues, and grouped shared lines, with the capability to send to as many as 50 recipients simultaneously. All transmitted faxes are protected with TLS encryption during transit and are securely stored, with no limits on storage or data retention. Administrators can implement custom policy controls to allow faxing for designated users, define retention timelines, and ensure compliance standards are met, while comprehensive logs and reports facilitate auditing processes. This method offers a versatile, paperless solution particularly beneficial for sectors such as healthcare, which often depend on fax for the transmission of sensitive information.
Cloud PBX Provider
Zoom Phone serves as a cloud-based PBX solution that seamlessly integrates calling, collaboration, and artificial intelligence into a single platform, eliminating the need for on-site hardware, separate AI licenses, and unexpected charges. This innovative service replaces traditional on-premises PBX systems with a provider-managed infrastructure that automatically updates and can be easily scaled from a single administrative dashboard. Each subscription plan comes equipped with AI-driven features such as call summaries, voicemail prioritization, and task extraction at no additional cost. Organizations benefit from a comprehensive cloud PBX system, featuring multi-level auto attendants, extension management, call queues, shared lines, call recording, AI voicemail transcription, two-way business SMS/MMS, and real-time analytics. Zoom Phone provides native PSTN connectivity in over 49 countries, boasts an impressive uptime SLA of 99.999%, and includes free number porting without any hidden fees for SMS, emergency services, or regulatory compliance. It operates seamlessly alongside Zoom Meetings and Chat and is compatible with existing Avaya or Mitel systems, ensuring a smooth transition. Recognized as a G2 Leader in Business Phone Systems for 2026.
Business VoIP Provider
Zoom Phone is an advanced VoIP telephony solution designed for businesses, combining voice calls, text messaging, video conferencing, and artificial intelligence into a single platform. It eliminates the need for traditional desk phones and complex hardware setups by allowing calls to be made over the internet. Teams can connect using any laptop, smartphone, or existing desk phone, all while utilizing one business number. This system is free from PBX hardware expenses and maintenance contracts, offering unlimited calling within the US and Canada with select plans. Users can easily manage their communication setup through a centralized admin dashboard, allowing for number assignments, the creation of multi-tiered auto attendants, call queues, and ring groups without requiring specialized telephony knowledge. The platform features built-in AI that provides call summaries with actionable next steps and organizes voicemail by priority. Zoom Phone guarantees high-definition voice quality with noise suppression and boasts a remarkable uptime SLA of 99.999%. It offers PSTN connectivity in over 49 countries and supports the option to bring your own carrier along with number porting. Seamless integration is available with popular applications such as Salesforce, HubSpot, Microsoft 365, Google Workspace, Slack, and Zendesk, along with compatibility with over 2,700 additional apps. You can set up and begin using Zoom Phone in less than an hour.
Business Phone Systems
Zoom Phone is an advanced VoIP telephone solution designed for businesses, seamlessly integrating calling, SMS, video conferencing, and AI capabilities into a single platform. It features a unified admin portal and does not require traditional desk phones. By utilizing internet connectivity, your team can make calls from any device, such as a laptop, smartphone, or desk phone, all under one business number, eliminating the need for PBX hardware or maintenance agreements, along with offering unlimited calling within the US and Canada on qualifying plans. With Zoom Phone, you can easily assign phone numbers, create multi-tiered auto attendants, establish call queues, and form ring groups, all from a single dashboard that requires no prior telephony knowledge. The platform's integrated AI provides call summaries, suggests actionable next steps, and prioritizes voicemails. Users benefit from high-definition voice quality enhanced by noise suppression, an impressive uptime SLA of 99.999%, and PSTN connectivity available in over 49 countries, along with the option to bring your own carrier and number porting capabilities. Additionally, Zoom Phone smoothly integrates with popular applications such as Salesforce, HubSpot, Microsoft 365, Google Workspace, Slack, and Zendesk, among others, connecting with over 2,700 apps. You can set up and start using the system in less than an hour.
AI Receptionists
An AI receptionist utilizes advanced conversational technology to handle and streamline incoming business calls, ensuring that every caller receives a warm greeting and assistance, even in the absence of staff. The Zoom Virtual Agent Receptionist operates around the clock, welcoming callers with a smooth, professional tone, addressing inquiries, scheduling appointments, and directing important calls, effectively turning each interaction into a potential customer engagement. Callers can communicate in a natural manner rather than being forced to navigate through cumbersome “press 1” menus, as the AI recognizes their intentions and provides prompt responses in over ten languages. It is capable of sending information via SMS, transferring calls to specific individuals by name, and seamlessly connecting callers to the appropriate team with comprehensive context. The setup process is fast and does not require coding, while built-in analytics simplify performance tracking. This solution is compatible with any phone service provider, making it versatile for businesses, or it can be integrated with Zoom Phone to create a complete business communication system with AI support. From auto repair shops to dental practices and financial institutions, various businesses leverage this technology to maintain responsiveness at all hours.
AI Phone Answering Agents
An AI-powered phone answering service is a sophisticated tool designed to manage incoming calls for businesses seamlessly. It provides a friendly greeting to callers, addresses frequently asked questions, schedules appointments, and directs calls to the appropriate party around the clock. The Zoom AI Receptionist operates 24/7, covering evenings, weekends, and even holidays, allowing your staff to concentrate on tasks that require a human touch. Setting it up is a quick process; within minutes, you can link it to your website, FAQs, or internal guidelines, and personalize greetings and call pathways. Callers can communicate in simple language rather than dealing with complicated phone menus. When your office is offline or all lines are occupied, it efficiently deals with standard inquiries and gathers caller information. It can directly schedule appointments in your calendar during the call, send follow-up SMS messages, and provide a call transfer with a summary, ensuring that callers don’t have to repeat their information. Unlike traditional live answering services or voicemail, it delivers instant responses in more than ten languages, with call analytics integrated into the Zoom Phone admin dashboard.
More Zoom Phone Categories
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Would you Recommend to Others? 10 out of 10
Highly portable meeting application.
4 out of 5 stars Date: Feb 19 2022SummaryOverall, Zoom phone is a lighter version of Zoom which can be used in any mobile device regardless of the specification. It is fast and reliable to use.
Positive1. The application is available for all the mobile platforms and run smoothly on all the devices.
2. It has pretty, much all the features compared to the desktop version.
3. By running on a mobile device, it makes it extremely portable and accessible to attend meetings anywhere.
4. The user interface of the application is designed in a way that it can be used by anyone with little to no technical background.Negative1. There are not any cons that I have encountered in my usage.
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Would you Recommend to Others? 10 out of 10
Best application for on the go video meetings.
5 out of 5 stars Date: Jun 23 2022SummaryOverall, Zoom Phone is an excellent video meeting application for smartphones, It offers all the features to attend or conduct an effective video meeting. It runs smoothly on all the devices without creating any lags in the phone.
Positive- The user interface of the application is simple, and the navigation is smooth.
- It is available on all the platforms.
- All the important features are present on the bottom navigation bar.
- It allows screen sharing without any lags.
- It runs smoothly on all the devices without consuming a lot of RAM.Negative- It does not have cons or shortcomings, all the important features are present compared to the desktop version.
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Would you Recommend to Others? 10 out of 10
Lightweight tool with all the important features.
5 out of 5 stars Date: Aug 09 2022SummaryOverall, Zoom Phone bring all the important feature of the Zoom in the mobile version. It is handy, easy to use and light on the system.
Positive1. It is available on both Android and iOS platform.
2. It does not heat up the phone or use a lot of RAM while running.
3. Furthermore, it has all the important features like screen sharing and recording even in the mobile version.
4. The layout of the user interface is intuitive ad makes the application easy to use.
5. It allows switching between mobile application and desktop application of Zoom easily.NegativeI did not find any con or the application limiting in any way despite being the smaller mobile version.
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Would you Recommend to Others? 9 out of 10
Take your meetings anywhere you go.
4 out of 5 stars Date: Apr 16 2021SummaryOverall, Zoom Phone is the light and portable alternative for zoom, it is available on both ios and android.
Positive- it is very easy to set up use.
- The UI of the software is very modern-looking responsive.
- The Audio and Video transmit in high quality.Negative- It has some security issues.
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- In the phone version screen sharing option is very buggy. -
Would you Recommend to Others? 9 out of 10
Easy to use
5 out of 5 stars Date: Aug 19 2021SummaryOverall, I highly recommend Zoom Phone. It makes my business meetings even easier than before and less hassle.
PositiveIt is super easy to use and to take your Zoom meetings on the go, like places you can't comfortably have a computer.
NegativeSometimes the connection isn't that great, but I think that has more to do with the WIFI in that area.
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Would you Recommend to Others? 10 out of 10
Master and very stable with online meetings
5 out of 5 stars Date: May 18 2021SummarySuperb to use with mobile and simple to install.
Reliable to hold and organise for online meetings.
Faster with instant messaging.
Ease of use.PositiveEasy to schedule and organise for online meetings.
Screen share for presentations.
Best with file sharing.
Superb and mobile friendly.NegativeEffective compatibility with phone and have no complaints at all.
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Would you Recommend to Others? 9 out of 10
Compact meeting solution.
5 out of 5 stars Date: Jun 27 2021SummaryZoom Phone is providing the features of zoom desktop and flexibility to be used on a mobile. Except some minor bugs, it runs smoothly on every mobile.
Positive- It provides all the best features of zoom in the mobile version.
- The optimization is great, and it runs smoothly in every mobile device.
- It delivers a decent audio and video transmission even on poor bandwidth internet.Negative- It does not support texting during an ongoing meeting.
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Would you Recommend to Others? 9 out of 10
Best of both worlds.
4 out of 5 stars Date: Mar 30 2021SummaryOverall, the Zoom phone gives you all the features of the web version and the freedom to make calls anywhere you want with your smartphone.
Positive- It gives all the best features of Zoom on a phone that you can carry anywhere.
- There is no lag whatsoever during presenting screen, which is a huge issue in the web version of the software.
- The user interface is quite smooth and responsive.Negative- If you do not have a high-end or mid-range phone your phone might get heated while long meetings. Other than this I didn't find any other issue.
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Would you Recommend to Others? 1 out of 10
Terrible service
1 out of 5 stars Date: Jul 18 2021SummaryTheir VOIP phone system is absolutely horrible if you are a small business. First off they said it would be easy to set up their phone system (since we would have to do it ourselves) and it wasn't at all easy even for someone with decent tech skills--I am an engineer and even build my own computers from scratch just to help you understand that I am not a luddite--it took me about 50 hours to set up our phone system. I first had to figure out what I thought I needed and then search in their search bar for those topics. The search bar would then direct me to "articles" that seemed to fit. I would have to search through those articles, all the while having to look up the definitions of the telecommunications jargon that pops up everywhere, to find the ones that were applicable to my situation. Then read those articles to sort out what I needed to do. There was no start-to-finish, "how to set up your Zoom phones" manual or tutorial that just walked me through what I needed.
Secondly, you have to pay more to get even the most basic support, and I don't even mean support like, "how do I do this or that". But support to help us with problems on THEIR end. Our phone system literally went down one day, meaning we couldn't make or receive calls. We couldn't reach anyone at Zoom by call, text, chat, nothing to even tell us why our phones were NOT WORKING or even tell them THAT our phones were not working. We literally had to upgrade our service on an emergency basis to even talk to someone about the fact the the phone system WASN'T WORKING at all.
Sometimes the phones also just do random things by themselves. An example, I came in one morning to find just one of the phones on some kind of auto forwarding so it couldn't receive any calls. I tried to fix it by going through the various menu options on the phone, to no avail--clicking on the "forwarding" option did not lead to any menu options to stop the forwarding. When I had used the phone the previous day it was fine. I was the last person to use it. I made no changes to it. It just started auto forwarding on it's own. This happened again randomly over the months to other phones and sometimes when you would go to the "forwarding" menu option you could find an option to stop the forwarding--but that option was not always there and it never did show up on the first phone that had this problem. As far as I am concerned, this isn't something that I did wrong or something having to do with my level of knowledge but something random that just happened, something wrong with the phone or the system; something I should be able to talk to someone about so I can get it fixed. Forget about it, ain't going to happen. You are quite literally on your own.
The last straw was today, we needed to get on to the "manage system phones" link on the online portal that we had always used to make changes to our auto-receptionist. Lo-and-behold the link was no longer on their website. It was just gone. No reference to any "manage system phone" no reference to "auto receptionist"--just gone. We had no way to get to the auto receptionist settings to make a critical change--ie our internet was down so we needed to change our greeting to let clients know we wouldn't be able to receive calls but WE COULDN'T BECAUSE THEY CHANGED THE WEBSITE AND THE LINK WAS GONE. Once again, cannot talk to anyone, chat with anyone, text anyone to even find out how to get to the auto-receptionist settings. Found an article that said to go to the online portal and click "phone system management" which is exactly the thing that was no longer on their online portal.
We are so done with Zoom, not only was the sales person in the very beginning dishonest with us about the ease of setting up the system but you can't get support for problems that are THEIR FAULT. It is truly messed up.PositiveThe price for basic service is comparable to other providers. Not sure that this is a "pros" exactly.
NegativeNon-existent support.
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Phones do random things and there is no obvious way to fix them. -
Would you Recommend to Others? 9 out of 10
Video Conferencing on the go.
4 out of 5 stars Date: Jan 31 2021SummaryOverall, it is quite a good app that gives you all the zoom features into your phone. There is a time limit in the free version, but you can always opt for the paid version.
Positive-It provides all the key features of the zoom application into your phone, so you can attend your conferences or video chat anywhere you go.
-The User Interface of the app is very light and runs on almost every smartphone without lags.
-It provides many helpful features like screen sharing very smoothly.Negative-Call gets automatically disconnected after 40 minutes without any warning or notice.
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-If you have a low-end smartphone, you might face some lags here and there. -
Would you Recommend to Others? 8 out of 10
Good VOIP solution for zoom clients
4 out of 5 stars Date: Dec 22 2021SummaryOverall easy to transfer numbers to zoom phone and easy to manage/use. Love the auto attendant and call queue feature and how it integrates with the zoom app our team members already use.
PositiveIntegrates seamlessly with zoom video conferencing. Flexible VOIP solution (app on computer or cell). Ported existing numbers. Auto attendant and call queues are great.
NegativeCannot use texting with ported numbers, support is hard to get in touch with at times
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Would you Recommend to Others? 9 out of 10
Connect easily
4 out of 5 stars Date: Jul 23 2021SummaryZoom Phone is a VoIP system for calling and connecting to people for meetings.
It has easy to use interface and great audio and video quality.PositiveEasy to use and connect.
Great to use for professional meeting.
Multi platform supported.
Good audio and video quality.NegativeSometime call gets drop and gets disconnected.
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Rest all works great. -
Would you Recommend to Others? 10 out of 10
Budget-friendly conference App
5 out of 5 stars Date: Feb 18 2021SummaryZoom brings together various departments and remote participants with its quickness of joining rooms and the screen sharing feature.
It is very simple for everyone to use.PositiveZoom Phone is very easy to use and install. Just download, set it up and it is up and running.
I consider it one of the best conferencing solution to connect to a remote customer or colleague.NegativeI absolutely have no dislike for this conferencing solution.
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Would you Recommend to Others? 9 out of 10
A portable meeting solution.
5 out of 5 stars Date: Jul 06 2021SummaryOverall, Zoom Phone can be the best application for the people who want to attend meetings on the go.
Positive- Zoom phone's best feature is the ease of use it provides for the users.
- The call quality is as good as the zoom.
- The support is responsive and fast.Negative- Zoom Phone biggest con is the jitters during the sharing of screen.
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Would you Recommend to Others? 9 out of 10
All the Zoom features on phone.
4 out of 5 stars Date: Aug 28 2021SummaryOverall, Zoom phone brings all the basic features of zoom in a smaller form factor. The user interface of the application is intuitive and user-friendly.
Positive- Zoom phone is a lightweight version of zoom for phone.
- It runs smoothly in all the mobile devices.
- It has all the basic features of zoom.
_ it is pretty easy to use, along with a beautifully designed user interface.
- The quality of audio and video calls does not drop a lot, even on slow internet.Negative- There are some performance issues while using it during screen sharing.
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Would you Recommend to Others? 8 out of 10
All the best features of zoom in phone.
4 out of 5 stars Date: Jul 20 2021SummaryOverall, Zoom Phone is a lightweight application that provides all the necessary features of zoom. The meetings can be organized seamlessly without any hassle.
Positive- Audio and video of meetings in zoom phone is well-balanced and clear.
- It is easy to use, and the customer support is very responsive and fast in solving problems.
- The user interface of the application is beautiful to use.Negative- Multitasking while using zoom phone is a hefty task.
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- There is latency issue while screen sharing. -
Would you Recommend to Others? 9 out of 10
Great app for meeting on the go
5 out of 5 stars Date: Aug 02 2021SummaryOverall quite a great app for virtual meeting, especially during this period. Can be used easily and very convenient.
PositiveEasy to use, controls are easily found. Being able to join a meeting while travelling is convenient.
NegativeExpensive subscription plan. 40 mins limit if you are using free plan.
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Would you Recommend to Others? 10 out of 10
Better Communication With Zoom Phone
5 out of 5 stars Date: Feb 22 2021SummaryWith Zoom Phone, we have been able to make communication fast, efficient, and affordable. It is one of the best tools we have.
PositiveZoom Phone is very easy to use
Comes at a great price considering other options in the market.
Audio quality is top notch.
Easy connection and never drops calls.NegativeWith Zoom Phone, there is nothing to worry about. Every feature of this tool is functional.
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Would you Recommend to Others? 8 out of 10
Take Your Meeting Anywhere You Go.
4 out of 5 stars Date: Feb 19 2021SummaryOverall, Zoom phone is a great app for people who travel a lot and have to attend meetings, and you get all the necessary features of the zoom app in your smartphone app—all in all, a great application.
Positive-It is effortless to use with a very user-friendly User Interface that anyone can operate.
-It provides very high-quality audio and video transfers despite being a smartphone application.
-It transcribes voicemails, and you can easily keep track of who called you.Negative-It is not very good in RAM management. If you are using it on a low specs smartphone, the phone tends to heat a lot.
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-You cannot multitask with the app open because it keeps crashing. -
Would you Recommend to Others? 9 out of 10
Zooming videos for 24/7 with my phone
4 out of 5 stars Date: Nov 25 2020SummaryOverall: it has been great for me on all video conferencing matters as I handle them via Zoom Phone.
PositiveI have been in a better situation to make free video calls with Zoom Phone for 40 minutes unlike other video conferencing programs.
NegativeI don't like the way they disconnect the video call without a notice.
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