List of the Top 25 Project Portfolio Management Software for Microsoft 365 in 2025

The Kantata Professional Services Cloud, which was previously referred to as the Mavenlink Industry Cloud for Professional Services, represents a robust suite of tools aimed at operational management, resource optimization, and business insights, combining integration capabilities with workflow automation to enhance overall efficiency. This comprehensive solution is designed to improve operational performance while helping businesses optimize their resources effectively. By employing a resource-first architecture, it enables service-oriented companies to assemble the most capable teams and track their progress against established budgets and timelines, ensuring projects are executed smoothly, reliably, and profitably. Furthermore, the Kantata Professional Services Cloud is specifically tailored for agencies and professional service firms with employee counts ranging from 50 to over 5000. Serving as the core of your business, Kantata addresses daily challenges in resource management with its cutting-edge optimization features, utilizing advanced algorithms and analytics to tackle complex business issues that were once deemed insurmountable. With this innovative platform, organizations can not only streamline their operations but also unlock new avenues for growth and efficiency.

Project Insight (PI) is an advanced project and portfolio management software that enables organizations to compile and analyze all their projects seamlessly. By integrating your work, projects, and tasks into a single, user-friendly online platform, PI can be tailored to meet the specific requirements of your business. This makes it particularly beneficial for organizations with intricate project management needs, such as budgeting, scheduling, time-tracking, and capacity planning. Despite its robust features, PI remains accessible and adaptable, which in turn enhances the level of customer service you can offer. Users can effortlessly merge data from essential tools like CRM, accounting, DevOps, and support software, providing stakeholders with immediate insights into project status. Additionally, the FREE version of PI allows users to get started quickly and scale their usage over time as their needs evolve. This flexibility ensures that as your organization grows, PI can continue to meet your changing project management demands.

ClickUp represents the next generation of workplace solutions, offering a comprehensive suite that includes tasks, documents, goals, and much more. In an era where data silos and redundant expenditures are increasingly intolerable, ClickUp consolidates all your work within a single platform. This all-in-one application can effortlessly replace multiple tools, making it an indispensable asset for any team. Whether your projects involve sprint management or ad proofing, ClickUp is adaptable to fit teams of all sizes. Additionally, ClickUp AI serves as an innovative writing assistant, capable of aiding in various tasks such as text summarization, idea generation, and the creation of diverse types of content. This versatile platform is designed for teams across different industries and is fully customizable to meet their specific needs. It stands out as an essential resource for teams aiming to oversee every facet of design and development from a singular location. With advanced modularity offered through add-ons known as "ClickApps," teams can achieve a level of customization that enhances their workflow significantly. Moreover, ClickUp enables users to craft custom views that are easily saved and shared, fostering collaboration. Its unique features, including Assigned Comments, LineUp™, and Box view, facilitate exceptional management of team dynamics and project tasks. Ultimately, ClickUp transforms the way teams operate by streamlining processes and enhancing productivity.

Asana empowers teams to manage their workflows efficiently, ranging from everyday tasks to overarching strategic projects. By utilizing Asana, teams experience enhanced confidence, increased speed, and improved productivity, regardless of their geographical locations or the number of departments involved. Over 119,000 paying customers, along with millions of free users in 190 countries, depend on Asana to oversee everything from corporate objectives to digital transformations, product launches, and marketing efforts. Rather than relying on fragmented spreadsheets and emails, it is essential to enable teams to work collaboratively and communicate seamlessly in a unified platform. Asana facilitates this by allowing various teams and departments involved in a project to share context and delegate responsibilities through tasks, link related work, exchange files, receive immediate updates, and establish efficient cross-departmental workflows. Furthermore, Asana simplifies the tracking of project statuses, offering a clear perspective on progress towards objectives. Users can generate reports on project advancements in just minutes, providing transparency for both teams and stakeholders. Experience the benefits of streamlined work management by joining millions of users and starting with a free trial to maximize your team's potential.

Wrike is an exceptional work management solution that provides cross-functional teams with comprehensive insight into intricate projects. This cloud-based collaboration tool is relied upon by over 20,000 prominent organizations globally, including renowned companies like Fitbit and Siemens. With an array of award-winning functionalities, Wrike includes features such as dynamic request forms, automated workflows, cross-tagging, custom item types, and integrations with more than 400 applications. Enhance your productivity with Work Intelligence™: our sophisticated communication tool that facilitates voice commands, smart replies, and document processing. Additionally, we provide customized templates designed to help teams initiate Agile projects efficiently while ensuring compliance. In addition to guaranteeing 99.9% uptime, our enterprise-grade security encompasses single sign-on, role-based access control, and continuous data backup. For added assurance, users can utilize the Wrike Lock add-on to maintain complete ownership of their master encryption key. Research shows that Wrike can enhance organizational processes by 40%, streamlining administrative tasks and lowering costs across various sectors. Experience the transformative impact on your team — begin your free two-week trial now and see the difference for yourself.

Prism PPM (formerly known as WorkOtter) is the top-rated and fastest-growing cloud project management tool for teams of 10 or more. This user-friendly platform is designed for Product, Engineering, IT, and Innovation PMOs looking to transition from spreadsheets to a straightforward SaaS solution for managing projects, resources, and portfolios, all enhanced by dynamic animated dashboards. It seamlessly integrates with popular tools like Jira, MS Project, and Office 365, offering full two-way synchronization. Key features include managing Ideas, Projects through Gantt and Kanban views, RAID Logs, Portfolios with "What-If" scenarios, as well as tools for Time Tracking, Capacity Planning, and Financial management. Additionally, WorkOtter allows teams to collaborate more effectively and make informed decisions based on real-time data insights.

Smartsheet stands out as a prominent provider of work management and collaborative solutions aimed at turning team interactions into successful results. By equipping organizations with a comprehensive set of tools, this platform encourages innovation, draws in new customers, and facilitates revenue expansion. Featuring a user-friendly, spreadsheet-inspired interface, Smartsheet offers an array of functionalities such as file sharing, Gantt charts, automated workflows, easy-to-navigate portals, and interactive dashboards, among many others, establishing itself as a vital asset for proficient project management. In conclusion, Smartsheet not only simplifies workflows but also significantly boosts team collaboration and productivity, ensuring that teams can achieve their goals more efficiently.

ProjectManager is a renowned SaaS company that is revolutionizing the way organizations operate in today's hybrid environment. Our software solutions for project and work management facilitate exceptional collaboration among thousands of customers worldwide, offering tools for project planning, workflow organization, resource allocation, and time tracking throughout the entire work lifecycle. Designed to be user-friendly for all, ProjectManager also provides the robust features that managers need to make informed, data-driven choices while accommodating projects of varying complexities. Esteemed organizations like Nestle, Avis, and Lubrizol depend on our platform to effectively lead their teams and accomplish remarkable results together. Headquartered in Austin, ProjectManager has established offices in cities such as Auckland and Seattle, demonstrating our commitment to a global presence. By continually evolving our features, we strive to meet the ever-changing demands of modern businesses everywhere.

Adobe Workfront is a highly regarded online management platform designed to assist contemporary businesses in prioritizing the most important tasks and delivering high-quality outcomes efficiently. In addition to accelerating delivery times, Workfront caters to a wide range of marketing teams. The software enables users to generate and review content, oversee project requests, organize and rank tasks, and utilize various reporting features alongside timeline planning and management tools. With its versatile capabilities, Workfront empowers teams to achieve success, whether they are tackling extensive projects or responding to spontaneous requirements, ensuring flexibility and efficiency in their workflows. Its comprehensive features make it an indispensable asset for any organization aiming to enhance productivity and collaboration.

Samepage, a celebrated collaboration platform designed for teams, empowers users to work together effectively and enhance productivity. This software caters to teams of all sizes, providing a range of online collaboration features like video calls, task organization, and document sharing. Additionally, it seamlessly integrates with leading business applications, enabling users to streamline their workflows efficiently. By utilizing Samepage, teams can improve communication and coordination in their projects.

Birdview PSA offers professional service organizations a comprehensive platform that serves as a single source of truth, enhancing visibility throughout the entire service delivery lifecycle. This unified approach supports informed decision-making, fosters collaboration, and improves synchronization during crucial handoff moments. With robust project management capabilities, resource optimization features, and detailed project accounting tools, Birdview PSA equips organizations with the means to effectively monitor and refine both portfolio and project performance. Additionally, service organizations can leverage its extensive functionalities without enduring an extensive onboarding process or straining their financial resources. The user-friendly interface, coupled with smooth integrations with ERPs, CRMs, and a multitude of other applications, further simplifies the user experience, making it accessible to a wider range of professionals. As a result, organizations can streamline their operations and focus on delivering exceptional service to their clients.

Workzone is a versatile cloud-based project management platform designed for agencies, marketing teams, and operational groups. Its user-friendly interface paired with robust features makes it an effective tool for managing projects. The system provides automated email updates that give users insight into the current status of their projects, enabling them to prioritize tasks that need urgent attention. Furthermore, Workzone encompasses a comprehensive suite of features that facilitate project collaboration, document handling, reporting, resource allocation, task management, and time tracking. This makes it an all-in-one solution for teams looking to streamline their workflow and enhance productivity. In addition, the ability to customize workflows ensures that teams can tailor the platform to meet their specific needs.

Manage your entire business operations seamlessly from a single platform. Oversee the full project lifecycle, from generating quotes to processing invoices, ensuring that sales, delivery, and financial data are integrated for a comprehensive view of your performance and progress in real time. Optimize your resource planning and forecasting effectively. Anticipate when to take on additional work and identify potential resource shortages before they arise, enabling you to make informed decisions about outsourcing or expanding your team. This approach ensures workloads are balanced, preventing burnout for some team members while others remain underutilized. Ensure that your business remains profitable. While completing projects is essential, understanding your profitability is crucial. Gain insights into which clients, projects, services, or teams contribute positively to your margins and which are detracting from them. This knowledge empowers you to make timely decisions about improving efficiency, adjusting pricing, or reducing expenses. Facilitate collaboration in the context of your work environment. With easy access to all files and discussions related to customers, projects, or tasks, you can eliminate the inefficiencies of constant status checks and document retrieval. All necessary information is available with just a single click, enhancing productivity and communication across your organization. By streamlining these processes, your team can focus more on delivering value and less on administrative tasks.

Cerri Project is a versatile enterprise project management software designed to cater to different project types and teams. It comes in both private cloud and on-premise formats, providing users with options that best fit their needs. The software features adaptable portfolio and project management tools that allow for extensive customization. Key capabilities include portfolio and project management features such as strategic alignment, scenario analysis, and comprehensive financial planning. Additionally, it supports project planning through Gantt charts, resource management, time and expense tracking, document management, and fosters team collaboration through social features. This combination of tools makes Cerri Project suitable for organizations looking to enhance their project management efficiency and collaboration.

Asite serves as an open platform tailored for the construction industry, enabling various organizations involved in capital projects to easily collaborate, plan, design, construct, and exchange information throughout the entire supply chain. With its diverse array of solutions, Asite empowers geographically dispersed teams to engage effectively across all phases of capital asset management, ultimately enhancing their construction processes and boosting resilience. By leveraging Asite, capital project owners can embrace the latest innovations in the field. Moreover, the platform maintains a consistent, reliable flow of information throughout the duration of a project, which aids in the development of digital twins to optimize project outcomes. This cohesive approach not only streamlines operations but also fosters a more integrated environment for all stakeholders involved.

SuitePro-G is a project portfolio management tool crafted by IQar, a renowned French authority in project governance with over ten years of experience. This SaaS solution caters to organizations aiming to enhance their project management capabilities and is suitable for businesses of all sizes across various sectors. Among the visual decision-making tools offered by SuitePro-G are Gantt charts, Kanban boards, roadmap planning, and work breakdown structures, all designed to facilitate effective project oversight. Key features of SuitePro-G encompass streamlined time tracking, comprehensive reporting, efficient task management, resource optimization, an integrated documentation space, and robust team collaboration functionalities. Moreover, this project management software boasts a high degree of customization, allowing it to be tailored to meet the specific needs of its users, thereby providing a more individualized service experience. Experience SuitePro-G once, and you may find it an indispensable asset for your organizational needs!

Organizations aim to grow, innovate, and maintain their competitive edge within their respective sectors. They embody the intricacies of the individuals that comprise them, full of potential yet frequently constrained by long-standing practices. Adopting business agility requires nurturing a mindset that emphasizes value creation and prioritizes understanding customer needs, along with integrating appropriate practices and tools. The OnePlan team is committed to steering your organization toward improved innovation, flexibility, and efficiency by offering customized technology and consulting solutions that resonate with your specific journey. It is vital to pinpoint essential business strategies and connect them to execution activities throughout the organization. Aligning efforts with overarching objectives, intended business outcomes, and real-time performance indicators is crucial for success. By expanding agile methodologies to involve additional teams, including those in executive roles, organizations can greatly enhance their speed to market, the quality of their products, and overall productivity. Empowering teams to choose the execution methods and tools that best fit their unique needs is also important. In addition, ensuring transparency and enabling informed decision-making at every level is essential for effectively managing the complexities that come with change. Ultimately, strong leadership entails the ability to react to changes promptly and confidently, fostering a culture where innovation can flourish and thrive. This holistic approach not only strengthens the organization but also prepares it for future challenges and opportunities.

Camms PPM serves as an all-encompassing tool designed to assist organizations in strategically managing various projects, programs, and portfolios. It features customizable workflows that integrate seamlessly with internal processes, facilitating effective planning, scheduling, and resource allocation. The platform is equipped with real-time dashboards and automated reporting capabilities, enhancing visibility and supporting informed decision-making. Moreover, Camms PPM incorporates advanced risk management functionalities, enabling users to establish key risk indicators and enforce effective controls to guarantee projects are delivered punctually and within financial constraints. By utilizing this solution, organizations can improve their overall project management efficacy and ensure better alignment with their strategic objectives.

WiseTeam is a comprehensive suite designed for CRM and project management that incorporates contemporary management methodologies including KANBAN, SCRUM, A3, SALESPIPELINE, and ITIL. It allows for real-time planning and tracking of all sales, project-related tasks, and internal activities, ensuring nothing falls through the cracks. The interactive KANBAN board facilitates task delegation, enables prioritization of weekly objectives, and provides a clear view of upcoming workloads for team members. Time tracking for employees is seamless, with each project featuring a summary for straightforward billing. Project planning is simplified, encompassing activities, expected outcomes, and budgeting requirements, while real-time monitoring keeps you informed about project statuses. Furthermore, you can ensure timely delivery of results, adhering to budget constraints and scope specifications. This platform also supports oversight of not just individual projects but the entire portfolio of ongoing initiatives within your organization. Additionally, it consolidates all sales opportunities by allowing you to maintain a centralized repository of potential clients and their representatives. This integration enhances collaboration and efficiency, ultimately driving better project and sales outcomes for your team.

Kytes PSA is capable of seamless integration with various systems such as ERP, CRM, HRMS, BI, and other custom or third-party applications, ensuring a unified source of truth. Built on a modern technology stack, Kytes PSA delivers a wide range of thoughtful functionalities, outstanding user experience, and secure, scalable single-tenant cloud hosting. Its extensive configurability simplifies implementation, allowing for quick adaptations to change requests, which helps to optimize both time and costs. Consequently, Kytes PSA stands out as offering exceptional value for its cost compared to global PSA alternatives. This software supports various project and contract types, including Time & Materials, Fixed Price, Retainership, and Unit Fixed Price, as well as numerous delivery methodologies such as waterfall, agile, and ticket-based approaches. Moreover, Kytes PSA offers a unique combination of ready-to-use features while also providing customization options, making it ideal for clients aiming to digitize and automate all aspects of their business processes, including customer projects, New Product Development (NPD) initiatives, and internal projects. Ultimately, this versatility allows businesses to enhance their operational efficiency and project management capabilities.

UMT360's Strategic Portfolio Management Solution delivers essential portfolio management functionalities that numerous organizations currently lack. By implementing UMT360, businesses can ensure they have appropriate planning and governance mechanisms in place to effectively model and analyze various dimensions, align investments with strategic goals, expedite business transformation, and drive growth. Our distinct methodology enables clients to gradually adopt the necessary capabilities, enhancing visibility, generating insights, and fostering enterprise connections to speed up transformation and refine decision-making processes. Key features of our solution include: * Governance Controls for All Portfolios * Demand & Innovation Management * Forecasting and Budgeting * Resource Utilization & Management * Outcome Management * Strategic Portfolio Analysis * Roadmapping and Release Management * Business Intelligence & Metrics These capabilities collectively empower organizations to achieve greater alignment between their strategies and operational execution, ensuring they remain competitive in a rapidly changing market.

Microsoft leads the way in innovation, consistently upgrading its platforms and tools to fulfill the project, portfolio, and work management needs of its clients. The newest version of Project Online, which is integrated with the Microsoft Power Platform, establishes a robust basis that enhances team collaboration, allowing them to achieve business results like never before. This method of managing strategy execution is tailored to address the changing demands of portfolio management for business strategists, steering committees, strategy realization offices (SROs), and enterprise portfolio management offices (EPMOs). In order to succeed in the fast-paced landscape of today, product teams need to adopt innovation, flexibility, and efficiency when allocating resources to tasks at the most advantageous times. The timing of a product's launch into the market can be crucial, often determining whether a company emerges as an industry frontrunner or falls behind the competition. Providing new product development (NPD) teams with the right tools can create a notable competitive advantage. Furthermore, as demand can stem from multiple channels, it is essential to remain flexible and quick to adapt for enduring success in any market. Ultimately, a proactive approach to resource management and collaboration can make all the difference in achieving desired outcomes.

At the core of achieving Future-Fit status lies innovation. Our comprehensive innovation management platform and services equip medium to large organizations with the tools they need to enhance adaptability, creativity, and resilience. With Planbox, you can transform inventive concepts into successful projects while seamlessly incorporating everyday tools that foster smarter collaboration among your community of employees, customers, partners, startups, governments, academia, and expert problem solvers. With a global presence that includes offices in Canada, the UK, and the USA, Planbox serves clients across more than 140 countries, driving innovation on an international scale. This extensive reach allows us to understand and meet the diverse needs of organizations worldwide.

beCPG is an open-source Product Lifecycle Management (PLM) solution designed to oversee every phase of a product's journey, from its initial concept through design, manufacturing, servicing, and eventual disposal. This platform facilitates collaboration with both customers and suppliers on various products and projects. Targeting the Consumer Packaged Goods (CPG) sector, which includes industries like Food & Beverage and Cosmetics, beCPG distinguishes itself from competitors by providing an intuitive and all-encompassing software package at an affordable price point. In summary, beCPG includes: - A product repository for handling finished goods, raw materials, packaging, along with associated technical and regulatory details - Formulation tools that automatically compute allergens, ingredients, nutritional information, costs, and compliance labeling - A product specification generator tailored for clients, R&D, and production teams - Project management capabilities to oversee product development from conception to market introduction - A system for tracking and addressing customer complaints, ensuring product quality and consumer satisfaction. By combining these features, beCPG helps streamline the product lifecycle and enhance operational efficiency for its users.

Streamline the management of your project portfolios with ease! Move away from inefficient manual and partially digital systems to a fully automated strategy for overseeing projects and portfolios. Now is the perfect moment to initiate a groundbreaking change within your organization. Enhance the entire PMO process to improve oversight and control of your project portfolios. Adopt digital solutions for every aspect related to portfolios, programs, and projects, ensuring that all team members are consistently updated on their responsibilities and deadlines. Acquire immediate insights into your projects through engaging and varied visual representations, bolstered by smart dashboards that deliver detailed analyses and actionable insights. Furthermore, facilitate smooth integration with numerous internal and external technologies crucial for PMOs to successfully execute, deliver, and report on their projects. Automatically allocate suitable resources to the right tasks via efficient workflows, resulting in a more organized and productive environment. This shift not only boosts productivity but also cultivates a culture of accountability and transparency throughout your organization, leading to an empowered workforce. Ultimately, embracing these modern technologies will position your organization for success in an increasingly competitive landscape.