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What is SoftSync?

SoftSync AI serves as a robust CRM solution aimed at optimizing the entire sales workflow within one unified platform, featuring customizable records, email integration for campaigns, documentation for meetings, and various data presentation formats such as pipelines, tables, and calendars. What sets it apart from other CRM options are two notable capabilities: first, the Autopilot feature smartly handles repetitive follow-up tasks seamlessly in the background; users just need to describe the task in simple language, review its suggested steps, provide approval, and it will carry out the actions independently. Secondly, with MCP access, teams can utilize familiar AI assistants like Claude, ChatGPT, or Gemini directly in the CRM, which negates the necessity for separate chatbot integration. This platform is tailored for teams that have found traditional CRMs overly complicated and have reverted to spreadsheets as a solution. By consolidating all customer-related information—such as emails, meetings, notes, reminders, and deals—onto a single page, it ensures easy access and management. The competitive pricing structure includes a Pro plan priced at 29 USD per user each month when paid annually, while the Business plan is available at 59 USD, both offering comprehensive CRM functionalities right from the outset. Moreover, the design is user-friendly and intuitive, further elevating the experience for sales teams and enabling them to manage customer relationships with greater efficiency. Additionally, the integration of these features allows for a cohesive workflow that significantly enhances productivity and collaboration.

What is Optivation?

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

Media

Media

Integrations Supported

Integrations Supported

Gmail
Microsoft SMTP Service
Notion

API Availability

API Availability

Pricing Information

$29 USD
Free Trial Offered?

Pricing Information

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?

Supported Platforms

SaaS

Supported Platforms

SaaS
Android
iPhone

Customer Service / Support

Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Documentation Hub
Webinars
Online Training

Training Options

Documentation Hub

Company Facts

Organization Name

SoftSync AI Inc.

Date Founded

2026

Company Location

United States

Company Website

softsync.ai

Company Facts

Organization Name

Optivation

Company Location

New Zealand

Company Website

www.optivation.io

Categories and Features

AI CRM

Not specified

CRM

Calendar/Reminder System
Call Logging
Quotes / Proposals

Categories and Features

Project Management

Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking

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