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What is ReadyRoster?
ReadyRoster is an Australian platform tailored specifically for NDIS operations, aimed at assisting small to growing disability service providers in managing their services effectively. This all-encompassing system combines multiple functionalities such as scheduling, staff credential management, billing processes, and compliance checks, thereby replacing the reliance on disparate spreadsheets, paper timesheets, and generic software that doesn't cater to the specific needs of the NDIS.
Noteworthy features include a user-friendly drag-and-drop weekly roster, the ability for support staff to clock in and out using GPS through a mobile browser (which avoids the hassle of app installations), real-time credential tracking with automated expiration alerts, and an integrated NDIS Support Catalogue for the 2025-26 fiscal year that allows for pre-billing verifications. Additionally, it streamlines the documentation of progress notes related to participant goals, enables incident reporting straight from workers’ mobile devices, and provides convenient one-click audit packs that comply with the five NDIS Practice Standards.
The pricing model is structured around the number of participants, permitting unlimited staff access across all plans. Options range from a free Solo plan accommodating up to 3 participants, a Team plan priced at $29 per month for up to 15 participants, a Growth plan available at $79 per month for a cap of 50 participants, and an Enterprise plan at $199 per month that permits access for an unlimited number of participants. This adaptable pricing approach not only allows providers to select the most suitable plan according to their current needs but also supports them in scaling their operations as they grow. Ultimately, ReadyRoster presents a comprehensive solution that enhances operational efficiency and compliance for disability service providers.
What is Optivation?
Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools.
When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment.
The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from.
Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.
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Integrations Supported
API Availability
API Availability
Pricing Information
Free / AUD $29/month
Free Version
Free Trial Offered?
Pricing Information
$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.
Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.
Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.
Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.
Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.
Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.
Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.
Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?
Supported Platforms
SaaS
Android
iPhone
Supported Platforms
SaaS
Android
iPhone
Customer Service / Support
Web-Based Support
Customer Service / Support
Web-Based Support
Training Options
Documentation Hub
Training Options
Documentation Hub
Company Facts
Organization Name
ReadyRoster
Date Founded
2026
Company Location
Australia
Company Website
readyroster.com.au
Company Facts
Organization Name
Optivation
Company Location
New Zealand
Company Website
www.optivation.io
Categories and Features
Workforce Management
Not specified
Categories and Features
Project Management
Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking